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Executive Assistant To President & CFO, Rhino Records
Warner Music Group
Los Angeles, CA
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This was removed by the employer on 2/6/2020 12:30:00 PM PST
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How do I hire an Executive Assistant To President & CFO, Rhino Records? Executive Assistant to President & CFO, Rhino Records
Job Description:
We are Warner Music Group, home to a broad roster of new stars and legendary artists through a collection of the best-known record labels in the music industry including Asylum, Atlantic, Big Beat, Canvasback, East West, Elektra, Erato, FFRR, Fueled by Ramen, Nonesuch, Parlophone, Reprise, Rhino, Roadrunner, Sire, Spinnin', Warner Bros., Warner Classics, and Warner Music Nashville, as well as Warner/Chappell Music, one of the world's leading music publishers, with a catalog of more than one million copyrights worldwide.
We currently have a fantastic opportunity to join our innovative and highly sought-after team.
Job Title: Executive Assistant to President & CFO, Rhino Records
Why this could be your next big break:
Under direct supervision, this position is responsible for providing executive support to the President of the label, as well as the CFO.
Here you'll get to:
• Answer busy phones, direct calls accordingly, and take messages for President and CFO.
• Heavy calendaring and scheduling for President and CFO, including in-person meetings and conference calls.
• Coordinate frequent domestic and international travel for both executives.
• Correspond via phone, email and/or fax as needed.
• Responsible for updating Finance team shared calendar with vacation, deadlines, etc.
• Direct documents to the appropriate parties and obtain approvals when necessary.
• Responsible for check deposits on weekly basis.
• Organize and responsible for CFO binders, filing, etc.
• Coordinate Company events within designated budget.
• Coordinate gifts, donations, and charitable contributions on behalf of the Company.
• Coordinate payments to management and other outside vendors with Finance.
• Coordinate inter-office deliveries to the UK office Executive team for the department and the US office.
• Coordinate promotional mailings for special projects.
• Maintain office and department inventory and supplies.
• Ensure the office and communal areas are straightened and stocked (i.e. Xerox printers stocked with paper, ink, and free of loose papers; kitchens are stocked and cleaned).
• Coordinate with Facilities to ensure the offices of executives and Company are maintained.
• Coordinate with IT to ensure the executive offices, conference rooms are in working order.
• Process Promo orders for executives and others, as designated.
• Coordinate ticket purchases for executives and contacts as needed.
• Prepare correspondence (memos, emails) as required.
• Prepare presentations on PowerPoint.
• Process and track T&E expenses for both executives and others, as designated, via Concur.
• Take care of any other office needs or requests on behalf of the executives.
• Track and report budgetary spending.
• Navigate SoundScan website to produce reports.
• Must be able to effectively communicate internally and/or externally in a manner consistent with the company's Code of Conduct and core values.
• Must be able to read and understand materials and documents and have the ability to recognize and extract critical data and information.
• Sort and distribute mail/ facilitate messenger and or delivery service.
• Able to keep executive on time to each call and meeting.
• Ad hoc projects, as needed, for both executives.
Rockstar candidates will be able to:
• Must have general computer skills including a working knowledge of Microsoft Office, iMac and Soundscan
• Knowledge of general business practices and industry trends
• Possess a strong work ethic; strong organization skills and focused attention to detail
• Ability to work in fast paced environment and remain calm under pressure; adhere to deadlines and execute on tasks and handle multiple, diverse assignments
• Have a sense of urgency
• Demonstrate ability to be innovative and suggest change/improvements within scope of work
• Anticipate needs and create efficient and effective processes
• Self-starter, self-motivated and takes responsibility/ownership of tasks
• Work independently and consistently take initiative
• Demonstrate flexibility and adaptability to changing situations
• Demonstrate a high level of customer service and phone etiquette
• Excellent written communication and interpersonal skills
• Accurate filing and maintenance of documents
• Handle confidential matters appropriately and with discretion
• Internet research abilities
• Professionally interface with all levels of the organization, as well as high-profile individuals, clients and vendors
• Provide customer service to both internal and external clients
• Available to work from 8:30am to 7pm and also be available via mobile phone if needed; ability to work overtime as required
• Must demonstrate punctuality
It would be music to our ears if you also had:
• A High School Level education, or its equivalent, and a baccalaureate degree preferred
• 3 to 5 years of relevant work experience as an Executive Assistant, supporting at executive level within the music industry
• Had a financial background and experience with Excel
• A knowledge of the ''players'' in the music industry is strongly preferred
Why join us?
Warner Music Group is all about our people. We are one global company made up of the most knowledgeable, passionate, and creative people in our business.
It is the mission of every member of the WMG team around the world to create a nurturing environment for artists, songwriters, and the people behind the music, every stage of their career. We strive to set WMG apart from the rest of the industry by embracing a philosophy of innovation that is part of our company's DNA.
Consider a career at WMG and be a part of one of the biggest forces in music today.
Love this job and want to apply?
Click the ''Apply'' link or apply directly with your LinkedIn. Applying with LinkedIn will import all of the information you put in your profile, but will still allow you to upload a resume and cover letter.
Don't be discouraged if you don't hear from us right away. We're taking our time to review all resumes, and to find the best people for WMG.
Thanks for your interest in working for Warner Music Group. We love it here, and think you will too.
We are an equal opportunity employer that is committed to inclusion and diversity and will not discriminate against an applicant or employee on the basis of age, sex, sexual orientation, race, color, creed, religion, ethnicity, national origin, alienage or citizenship, disability, marital status, familial status, military or veteran status, or any other legal recognized protected basis under federal, state or local laws, regulations or ordinances.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the application or employment process, please send an e-mail to Recruitment@wmg.com and let us know the nature of your request and your contact information.
Copyright © 2019 Warner Music Inc. This job is no longer available. Click here to view current job listings.
This was removed by the employer on 2/6/2020 12:30:00 PM PST
Not to worry we have a lot of other jobs on the site;
Browse all jobs
Browse the Assistant and Entry Level Category
Browse the Music Category
Search for Executive Assistant To President & CFO, Rhino Records jobs in Los Angeles-CA
Search all Executive Assistant To President & CFO, Rhino Records postings
Are you an employer?
How do I hire an Executive Assistant To President & CFO, Rhino Records? Executive Assistant to President & CFO, Rhino Records
Job Description:
We are Warner Music Group, home to a broad roster of new stars and legendary artists through a collection of the best-known record labels in the music industry including Asylum, Atlantic, Big Beat, Canvasback, East West, Elektra, Erato, FFRR, Fueled by Ramen, Nonesuch, Parlophone, Reprise, Rhino, Roadrunner, Sire, Spinnin', Warner Bros., Warner Classics, and Warner Music Nashville, as well as Warner/Chappell Music, one of the world's leading music publishers, with a catalog of more than one million copyrights worldwide.
We currently have a fantastic opportunity to join our innovative and highly sought-after team.
Job Title: Executive Assistant to President & CFO, Rhino Records
Why this could be your next big break:
Under direct supervision, this position is responsible for providing executive support to the President of the label, as well as the CFO.
Here you'll get to:
• Answer busy phones, direct calls accordingly, and take messages for President and CFO.
• Heavy calendaring and scheduling for President and CFO, including in-person meetings and conference calls.
• Coordinate frequent domestic and international travel for both executives.
• Correspond via phone, email and/or fax as needed.
• Responsible for updating Finance team shared calendar with vacation, deadlines, etc.
• Direct documents to the appropriate parties and obtain approvals when necessary.
• Responsible for check deposits on weekly basis.
• Organize and responsible for CFO binders, filing, etc.
• Coordinate Company events within designated budget.
• Coordinate gifts, donations, and charitable contributions on behalf of the Company.
• Coordinate payments to management and other outside vendors with Finance.
• Coordinate inter-office deliveries to the UK office Executive team for the department and the US office.
• Coordinate promotional mailings for special projects.
• Maintain office and department inventory and supplies.
• Ensure the office and communal areas are straightened and stocked (i.e. Xerox printers stocked with paper, ink, and free of loose papers; kitchens are stocked and cleaned).
• Coordinate with Facilities to ensure the offices of executives and Company are maintained.
• Coordinate with IT to ensure the executive offices, conference rooms are in working order.
• Process Promo orders for executives and others, as designated.
• Coordinate ticket purchases for executives and contacts as needed.
• Prepare correspondence (memos, emails) as required.
• Prepare presentations on PowerPoint.
• Process and track T&E expenses for both executives and others, as designated, via Concur.
• Take care of any other office needs or requests on behalf of the executives.
• Track and report budgetary spending.
• Navigate SoundScan website to produce reports.
• Must be able to effectively communicate internally and/or externally in a manner consistent with the company's Code of Conduct and core values.
• Must be able to read and understand materials and documents and have the ability to recognize and extract critical data and information.
• Sort and distribute mail/ facilitate messenger and or delivery service.
• Able to keep executive on time to each call and meeting.
• Ad hoc projects, as needed, for both executives.
Rockstar candidates will be able to:
• Must have general computer skills including a working knowledge of Microsoft Office, iMac and Soundscan
• Knowledge of general business practices and industry trends
• Possess a strong work ethic; strong organization skills and focused attention to detail
• Ability to work in fast paced environment and remain calm under pressure; adhere to deadlines and execute on tasks and handle multiple, diverse assignments
• Have a sense of urgency
• Demonstrate ability to be innovative and suggest change/improvements within scope of work
• Anticipate needs and create efficient and effective processes
• Self-starter, self-motivated and takes responsibility/ownership of tasks
• Work independently and consistently take initiative
• Demonstrate flexibility and adaptability to changing situations
• Demonstrate a high level of customer service and phone etiquette
• Excellent written communication and interpersonal skills
• Accurate filing and maintenance of documents
• Handle confidential matters appropriately and with discretion
• Internet research abilities
• Professionally interface with all levels of the organization, as well as high-profile individuals, clients and vendors
• Provide customer service to both internal and external clients
• Available to work from 8:30am to 7pm and also be available via mobile phone if needed; ability to work overtime as required
• Must demonstrate punctuality
It would be music to our ears if you also had:
• A High School Level education, or its equivalent, and a baccalaureate degree preferred
• 3 to 5 years of relevant work experience as an Executive Assistant, supporting at executive level within the music industry
• Had a financial background and experience with Excel
• A knowledge of the ''players'' in the music industry is strongly preferred
Why join us?
Warner Music Group is all about our people. We are one global company made up of the most knowledgeable, passionate, and creative people in our business.
It is the mission of every member of the WMG team around the world to create a nurturing environment for artists, songwriters, and the people behind the music, every stage of their career. We strive to set WMG apart from the rest of the industry by embracing a philosophy of innovation that is part of our company's DNA.
Consider a career at WMG and be a part of one of the biggest forces in music today.
Love this job and want to apply?
Click the ''Apply'' link or apply directly with your LinkedIn. Applying with LinkedIn will import all of the information you put in your profile, but will still allow you to upload a resume and cover letter.
Don't be discouraged if you don't hear from us right away. We're taking our time to review all resumes, and to find the best people for WMG.
Thanks for your interest in working for Warner Music Group. We love it here, and think you will too.
We are an equal opportunity employer that is committed to inclusion and diversity and will not discriminate against an applicant or employee on the basis of age, sex, sexual orientation, race, color, creed, religion, ethnicity, national origin, alienage or citizenship, disability, marital status, familial status, military or veteran status, or any other legal recognized protected basis under federal, state or local laws, regulations or ordinances.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the application or employment process, please send an e-mail to Recruitment@wmg.com and let us know the nature of your request and your contact information.
Copyright © 2019 Warner Music Inc. This job is no longer available. Click here to view current job listings.
Per your acceptance of our Terms of Use, if you aggregate, display, copy, duplicate, reproduce, or otherwise exploit for any purpose any Content (except for your own Content) in violation of these Terms without EntertainmentCareers.Net's express written permission, you agree to pay EntertainmentCareers.Net three thousand dollars ($3,000) for each day on which you engage in such conduct.#1/16/2020 5:21:30 PM