Executive Assistant To President & CFO, Rhino Records

This is a Full Time Job

Executive Assistant to President & CFO, Rhino Records
Job Description:

We are Warner Music Group, home to a broad roster of new stars and legendary artists through a collection of the best-known record labels in the music industry including Asylum, Atlantic, Big Beat, Canvasback, East West, Elektra, Erato, FFRR, Fueled by Ramen, Nonesuch, Parlophone, Reprise, Rhino, Roadrunner, Sire, Spinnin', Warner Bros., Warner Classics, and Warner Music Nashville, as well as Warner/Chappell Music, one of the world's leading music publishers, with a catalog of more than one million copyrights worldwide.

We currently have a fantastic opportunity to join our innovative and highly sought-after team.

Job Title: Executive Assistant to President & CFO, Rhino Records

Why this could be your next big break:

Under direct supervision, this position is responsible for providing executive support to the President of the label, as well as the CFO.

Here you'll get to:
• Answer busy phones, direct calls accordingly, and take messages for President and CFO.
• Heavy calendaring and scheduling for President and CFO, including in-person meetings and conference calls.
• Coordinate frequent domestic and international travel for both executives.
• Correspond via phone, email and/or fax as needed.
• Responsible for updating Finance team shared calendar with vacation, deadlines, etc.
• Direct documents to the appropriate parties and obtain approvals when necessary.
• Responsible for check deposits on weekly basis.
• Organize and responsible for CFO binders, filing, etc.
• Coordinate Company events within designated budget.
• Coordinate gifts, donations, and charitable contributions on behalf of the Company.
• Coordinate payments to management and other outside vendors with Finance.
• Coordinate inter-office deliveries to the UK office Executive team for the department and the US office.
• Coordinate promotional mailings for special projects.
• Maintain office and department inventory and supplies.
• Ensure the office and communal areas are straightened and stocked (i.e. Xerox printers stocked with paper, ink, and free of loose papers; kitchens are stocked and cleaned).
• Coordinate with Facilities to ensure the offices of executives and Company are maintained.
• Coordinate with IT to ensure the executive offices, conference rooms are in working order.
• Process Promo orders for executives and others, as designated.
• Coordinate ticket purchases for executives and contacts as needed.
• Prepare correspondence (memos, emails) as required.
• Prepare presentations on PowerPoint.
• Process and track T&E expenses for both executives and others, as designated, via Concur.
• Take care of any other office needs or requests on behalf of the executives.
• Track and report budgetary spending.
• Navigate SoundScan website to produce reports.
• Must be able to effectively communicate internally and/or externally in a manner consistent with the company's Code of Conduct and core values.
• Must be able to read and understand materials and documents and have the ability to recognize and extract critical data and information.
• Sort and distribute mail/ facilitate messenger and or delivery service.
• Able to keep executive on time to each call and meeting.
• Ad hoc projects, as needed, for both executives.

Rockstar candidates will be able to:
• Must have general computer skills including a working knowledge of Microsoft Office, iMac and Soundscan
• Knowledge of general business practices and industry trends
• Possess a strong work ethic; strong organization skills and focused attention to detail
• Ability to work in fast paced environment and remain calm under pressure; adhere to deadlines and execute on tasks and handle multiple, diverse assignments
• Have a sense of urgency
• Demonstrate ability to be innovative and suggest change/improvements within scope of work
• Anticipate needs and create efficient and effective proc