Executive Assistant, Technology

This is a Full Time Job

We remain committed to Diversity, Equity, and Inclusion. We know it fosters a culture where you can truly belong, contribute, and grow. We encourage applications from people of any age, gender identity, sexual orientation, race, religion, ethnicity, disability, veteran status, and any other characteristic or identity.

Consider a career at WMG and get the best of both worlds – an innovative global music company that retains the creative spirit of a nimble independent.

Job Title: Executive Assistant, Technology

A little bit about our team:

Reporting to the President of Technology, the Executive Assistant (a newly created role) will be responsible for supporting the President of Technology and the broader team.

Your role:

As the Executive Assistant to WMG's President of Technology, you will play a critical role at WMG. The Executive Assistant's role is to serve as the right hand to the President which will include supporting his calendar and protecting his time, supporting the wider team with initiatives and events and special projects as needed. Along with these broader tasks, the Executive Assistant will also support the President with scheduling, phone calls, and travel. The ideal candidate will be thoughtful, proactive, curious, and detail oriented.

Here you'll get to:
• Act as a liaison between the President of Technology and internal and external partners.
• Gatekeeper and monitor the flow of multi-platform communications to and from the President.
• Manage extensive executive calendar, schedule meetings on a regional and global scale, arrange conference calls and travel (domestic & international), answer phones, manage executive expenses, etc.
• Provide department leaders with recommendations and consultation to improve teamwork across the organization.
• Assist the executive team members to determine and prioritize business strategies based on their schedules.
• Plan domestic & international conferences/special events on and offsite, both in-person and virtually.
• Liaise & troubleshoot with HR, Office Service, & Finance on ergonomics issues & assessments that arise in the office & for remote employees

About you:
• 5+ years' executive level administrative experience in the technology space.
• Familiar with the latest cloud-based collaboration systems (e.g., Microsoft, Google, etc.)
• Excellent verbal and written communication skills. You have excellent interpersonal skills and can communicate with people at all levels within the company and externally.
• You are highly detail-oriented and organized while able to multi-task across multiple high-profile priorities.
• Ability to work under pressure and prioritize important tasks over others.
• Strategic planning and problem-solving skills.
• Ability to analyze and compile a large amount of data and come up with conclusive results.
• Proactive 'self-starter' who takes initiative to get involved in all aspects of