Executive Assistant / Global Sync Coordinator

This is a Full Time Job

At Warner Music Group, we're a global collective of music makers and music lovers, tech innovators and inspired entrepreneurs, game-changing creatives and passionate team members. Here, we know that each talent makes our collective bolder and brighter. We are guided by four core principles that underpin everything we do across all our diverse businesses:
• Music is Everything: Music is our passion, and we can never get enough. Tastes, trends, and tech will change, but great artists and songwriters will always be our driving force.
• Global Growth, Local Expertise: Music is a global language. Through communication and collaboration, our success can come from anywhere and translate everywhere.
• Innovation and Insight: Pushing the boundaries requires the best information and the boldest imagination. We use both to create the future.
• Empowered by People: Like the artists we serve and the music they make, our differences make us stronger. This is a place where every talent can belong and build a career. Executive Assistant/Global Sync CoordinatorA little bit about our team:The Visual Media Licensing department represents the recorded music rights and offers clients a comprehensive sync licensing service. They work to serve WMG's extensive catalog and the company's frontline recorded music labels by strategically developing new opportunities in film, TV, advertising, video games, and new media. Your role:Responsible for the Executive Vice President of Global Sync's day to day calendar, scheduling meetings and calls across the globe and assisting the Film/TV and Advertising teams with administrative duties. Here you'll get to:
• Schedule meetings and business lunches/dinners/drinks with artists, managers and clients on behalf of the ad department
• Assist team in pitches and uploading quote confirmations into internal licensing system
• Point person for audio/rights inquiries, WMG contacts, digital whitelisting, updating reference documents
• IRI liaison for department, distribute international priority releases and add to playlists to assist with future pitches
• Maintain frontline/catalog international and domestic ad trackers for key global colleagues and labels to be distributed on a weekly basis
• Upload all new music into Sharp and designate into playlists for team to pitch
• Liase with WMUK and studio for monthly ''found sounds'' audio playlisting
• Work with legal team to cross-check and scout for infringements
• Assist in maintaining ticket purchases and guestlists for WR, ATL, and 300Elektra tours
• Possess extensive knowledge of catalog and new releases
• Provide support as needed to the Advertising team
• Provides a cross functional role as the central contact for recorded music sync teams within WMG
• Organize internal systems such as contact lists, client lists, department lists, department calendars and show calendars
• Coordinate internal reporting on a domestic level
• Direct questions to the right personnel and departments
• Prepare the team for business meetings with creation of reports, reviews, research and systems as needed
• Possess extensive knowledge of company wide licensing systems in order to coordinate department and label needs
• Coordinate meetings with regional sync departments domestically
• Prepare materials as they relate regionally to sync teams
• Curate playlists across various platforms for domestic sync teams to use as tools for pitching
• Curate licensing reports for artists under WMG umbrella
• Have an awareness of new shows/films/products
• Possess extensive knowledge of catalog and new releases within WMG
• Correspond with artist management to best align business practices and maximize value About you:
• Effectively communicate internally and/or externally in a manner consistent with the company's Code of Conduct and core values.
• Come to work on time without restriction as to time commitment.
• Read and understand materials and documents and ha