Executive Assistant, Creative Services
Warner Music Group
New York, NYThis was removed by the employer on 3/26/2019 5:30:00 AM PST
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Full Time Job
Executive Assistant, Creative Services
Job Description:
Job Title: Executive Assistant, Creative Services
A little bit about our team:
The Creative Services department is committed to engaging songwriters at every phase in their careers. We work closely with each department at the company to identify and develop unique opportunities for our writers.
Why this could be your next big break:
Under direct supervision with some latitude for independent judgment and decision, is responsible for providing administrative support for the SVP, Creative Services.
Here you'll get to:
• Welcome visitors, screen and direct phone calls/inquiries, process expenses, schedule and coordinate domestic and international meetings, maintain all calendar items, coordinate domestic and international travel, process incoming mail and correspondence, prepare outgoing mail, and ensure the office is always fully equipped and functions smoothly.
• Work independently to complete routine departmental or unit functions and/or tasks including, but not limited to, various correspondence, preparing and updating recurring internal reports, forms, tables, pamphlets, etc. from rough draft, handwritten notes, or verbal instructions.
• Help create and edit decks for creative projects in Powerpoint and/or Prezi.
• Proofread and edit drafts and final materials for appropriate consistent format, accuracy of financial figures or other data and make corrections as needed.
• Maintain and update department files, records and publications.
• Responsible for completing tasks specific within the area, department, or division along with the aforementioned duties and responsibilities in a satisfactory manner as determined by the officers and managers of the division and/or Company.
• Direct documents to the appropriate parties, obtain approvals when necessary, and make certain all deadlines are met.
• Assist in performing research of the Company's rights and clear copyright provisions.
• Coordinate the handling of both telephone and correspondence from other related companies and creatives.
• Prepare, transcribe, and process correspondence, reports, statistical analysis, status reports, forms of contracts, agreements, licenses, memoranda, meeting minutes, presentation material, and other related matters of confidential and/or complex nature
• Special projects as needed.
Rockstar candidates will have/be able to:
• A bachelor's degree; coursework to have included principles of business, music, media and/or related fields.
• Two (2) years of Executive Assistant experience in music, media or entertainment industry preferred.
• Handle and safeguard confidential and proprietary information.
• Effectively communicate internally and/or externally in a manner consistent with the company's Code of Conduct and core values.
• Come to work on time without restriction as to time commitment.
• Read and understand materials and documents and have the ability to recognize and extract critical data.
• Perform all diverse physical tasks necessary to complete all the essential duties and responsibilities of the position.
• Work at and utilize all necessary functions of a computer in order to complete all the essential duties and responsibilities of the position.
• General computer skills and a working knowledge of Microsoft Office with an emphasis in knowledge of general business practices.
• Demonstrate a high level of customer service.
• Possess a strong work ethic.
• Strong organization skills, close attention to detail.
• Strong communication skills (written and verbal).
• Ability to adhere to deadlines and execute on tasks and handle multiple, diverse assignments while producing quality work and being accountable.
• Manage time.
• Ability to work well on a team.
• Demonstrate ability to be innovative and suggest change/improvements within scope of work.
• Anticipate needs and creates efficient and effective processes.
• Self-starter, self-motivated, and ability to take responsibility/ownership of tasks.
• Think outside the box proactively, strategically and analytically.
• Consistently take initiative.
• Demonstrate flexibility and adaptability to changing situations.
Why join us?
Warner Music Group is all about our people. We are one global company made up of the most knowledgeable, passionate, and creative people in our business.
It is the mission of every member of the WMG team around the world to create a nurturing environment for artists, songwriters, and the people behind the music, every stage of their career. We strive to set WMG apart from the rest of the industry by embracing a philosophy of innovation that is part of our company's DNA.
Consider a career at WMG and be a part of one of the biggest forces in music today.
Love this job and want to apply?
Click the ''Apply'' link at the top of the page, or apply directly with your LinkedIn. Applying with LinkedIn will import all of the information you put in your profile, but will still allow you to upload a resume and cover letter.
Don't be discouraged if you don't hear from us right away. We're taking our time to review all resumes, and to find the best people for WMG.
Thanks for your interest in working for Warner Music Group. We love it here, and think you will too.
Warner Music Group is an equal opportunity employer. We enthusiastically accept our responsibility to make employment decisions without regard to race, religious creed, color, age, sex, sexual orientation, gender, gender identity, gender expression, national origin, ancestry, marital status, medical condition as defined by state law (genetic characteristics or cancer), physical or mental disability, military service or veteran status, pregnancy, childbirth and related medical conditions, genetic information or any other classification protected by applicable federal, state or local laws or ordinances.
Copyright © 2018 Warner Music Inc.