Executive & Finance Assistant

This is a Full Time Job

Executive & Finance Assistant
Job Description:

With a legacy extending back over 200 years, Warner Music Group (WMG) today brings together artists, songwriters and entrepreneurs that are moving entertainment culture across the globe. Operating in more than 70 countries through a network of affiliates and licensees, WMG's Recorded Music division includes renowned labels such as Asylum, Atlantic, Big Beat, Canvasback, Elektra, Erato, First Night, Fueled by Ramen, Nonesuch, Parlophone, Reprise, Rhino, Roadrunner, Sire, Spinnin', Warner Records, Warner Classics and Warner Music Nashville. WMG's music publishing arm, Warner Chappell Music, has a catalog of more than 1.4 million musical compositions spanning every musical genre, from the standards of the Great American Songbook to the biggest hits of the 21st century. Warner Music Group is also home to WEA (Warner-Elektra-Atlantic), the pioneering distribution and marketing network, and ADA, the independent artist and label services company, as well as consumer brands such as Songkick the live music app, EMP the merchandise e-tailer, and UPROXX the youth culture destination.

We currently have a fantastic opportunity to join our innovative and highly sought-after team at WEA.

A little bit about our team:

WEA is the distribution division and the global artist and label services arm of Warner Music Group. WEA oversees a variety of functions such as streaming account management & playlisting, physical account management and distribution, direct-to-fan and merchandising operations, consumer acquisition, content creation, legal & business affairs, and finance.

Why this could be your next big break:

The Executive and Finance Assistant will support the President, WEA and CFO with day-to-day administration while handling light office administration for all of WEA and culture-building initiatives. The Executive & Finance Assistant will work closely with all WEA departments, plus HR, Finance, Office Services & Acquisitions (EMP, HipHopDX, Songkick, and UPROXX.) on various projects.

You will be involved in the culture of WEA unlike any other role on the team through social-events, onsite, offsite, & virtual planning. You have the opportunity to engage with every team in WEA through everyday scheduling to keep the team running.

Here you'll get to:

Executive Support
• Manage executive calendars, schedule meetings, arrange conference calls and travel (domestic & international), coordinate team meetings and functions, answer phones, manage executive expenses, etc.
• Liaise with Technology and Office Services departments regarding software, equipment and office needs
• Administrative go-to person for the department; able to direct questions to the right person
• You will manage highly sensitive, confidential information with the highest level of discretion
• You will work on Special Projects for the President and for other WEA departments as needed
• Assist with creating, formatting and designing PowerPoint presentations and charts

Accounting and Finance Support
• Manage invoice and PO coding and processing.
• Maintain codes for payment of American Express Business Travel Account.
• Review T&E Reports for proper documentation and policy application; communicate changes or corrections needed to submitted reports.
• Tracking, monitor and distribute department overtime spending to department heads.
• Organize network files and directories

Office Administration
• Plan domestic & international conferences/special events on & offsite, both in person and virtual
• Maintain office floor plan changes and space requests for all WEA locations
• You will work with Office Services to execute office remodels, redesigns and floor plan initiatives
• Coordinate department needs and initiatives with HR to enhance remote working
• Support various ad hoc requests as needed

Rockstar candidates will be able to:
• You are a pro-active 'self-starter' who takes initiativ