Creative Services Operations Coordinator

This is a Full Time Job

Job Title: Coordinator, Creative Services Operations

A little bit about our team:

Creative Services is responsible for the creation of music videos, still photo shoots, and graphic artwork for all Warner Records releases.

Your role:

In this role, you will have the opportunity to work closely with the Creative Services department's music video division, doing all the administrative due diligence, keeping track of invoices, video budgets, expenses, travel, etc. You will also be the primary contact for outside vendors and assist in ensuring they are paid on time.

Here you'll get to:
• Provide overall support to the Creative Services department, including general office duties like ordering supplies, managing mail, and scheduling meetings/calls.
• Generate and route contract agreements (Music Video) and manage the high volume of vendor set-ups in the system for payment (ACH/Wire).
• Assist the Art Department in setting up photo shoots.
• Complete and submit SAG-AFTRA reports for applicable budget tier projects.
• Book artist travel, including sending direct bill hotel letters and following up for folios (as needed).
• Monitor the clearance process, proactively flagging issues, and ensure compliance with all DSPs.
• Collaborate with broadcast representatives and marketing to facilitate the creation of clean videos for television.
• Manage the submission and coding of the commissioner's expense reports within Concur.
• Safeguard access to Preamp (internal audio delivery system) and discretely share audio files with authorized personnel.
• Serve as the department's technical liaison for troubleshooting and efficiency, and oversee ingestion projects for art and video.

About you:
• Ability to assess processes and provide assistance and support where needed
• Seek assets and elements for editorial projects (in-house & outsourced)
• Work alongside your teammates to manage the administrative side of production for all projects
• Have a solid understanding of the SAP system
• Handle confidential matters appropriately and with discretion
• Have excellent verbal, written, and interpersonal communication skills
• Able to prioritize multiple projects and remain detail-oriented
• Ability to pinpoint problems and identify solutions
• Professionally collaborate with all levels of the organization, clients, and vendors
• Highly organized, resourceful, and have a strong attention to detail
• Good with numbers and finance programs
• Excellent verbal, written, and interpersonal communication skills
• Comfortable with spreadsheets, financials, and math

We'd love it if you also had:
• 1-2 Years of experience in a similar role or equivalent experience
• Drive to learn and grow within the music industry


We're taking our time to review all resumes, and to find the best people for WMG.

This position requires a minimum of four days per week in the office. We value in-office collaboration and believe it's essential for talent development and fostering strong working relationships.