Coordinator, Promotions

This is a Full Time Job

Coordinator, Promotions
Job Description:

With a legacy extending back over 200 years, Warner Music Group (WMG) today brings together artists, songwriters and entrepreneurs that are moving entertainment culture across the globe. Operating in more than 70 countries through a network of affiliates and licensees, WMG's Recorded Music division includes renowned labels such as Asylum, Atlantic, Big Beat, Canvasback, Elektra, Erato, First Night, Fueled by Ramen, Nonesuch, Parlophone, Reprise, Rhino, Roadrunner, Sire, Spinnin', Warner Records, Warner Classics and Warner Music Nashville. WMG's music publishing arm, Warner Chappell Music, has a catalog of more than 1.4 million musical compositions spanning every musical genre, from the standards of the Great American Songbook to the biggest hits of the 21st century. Warner Music Group is also home to WEA (Warner-Elektra-Atlantic), the pioneering distribution and marketing network, and ADA, the independent artist and label services company, as well as consumer brands such as Songkick the live music app, EMP the merchandise e-tailer, and UPROXX the youth culture destination.

We currently have a fantastic opportunity to join our innovative and highly sought-after Promotions team.

Title

Coordinator, Promotions

A little bit about our team:

Promotion works towards developing awareness and exposure for records through various mediums focusing on but not limited to radio. The department works with marketing, sales, publicity, and digital marketing, creating grass roots and national promotion strategies to garner airplay at key lifestyle, club, and radio outlets. This role will assist the EVP in all facets of his duties and responsibilities.

Here you'll get to:
• Answer busy phones, direct calls accordingly, and take messages
• Coordinate heavy calendar & scheduling, including in-person meetings and conference calls
• Coordinate frequent domestic and international travel for executive
• Correspond via phone, email and/or fax as needed
• Direct documents to the appropriate parties, obtain approvals when necessary, and make certain all deadlines are met
• Handle related projects and special assignments as needed
• Maintain office and department inventory and supplies
• Photocopy, collate, & organize
• Prepare correspondence (memos, emails) as required
• Prepare presentations on PowerPoint
• Process and track T&E expenses
• Track and report budgetary spending
• Must be able to effectively communicate internally and/or externally in a manner consistent with the company's Code of Conduct and core values
• Must be able to read and understand materials and documents and have the ability to recognize and extract critical data and information
• Coordinate frequent travel for artists and potential signings
• Sort and distribute mail/ facilitate messenger and or delivery service

Rockstar candidates will be able to:
• Must have general computer skills including a working knowledge of Microsoft Office, iMac, Entourage and Soundscan
• Knowledge of general business practices and industry trends
• Possess a strong work ethic; strong organization skills and focused attention to detail
• Ability to work in fast paced environment and remain calm under pressure; adhere to deadlines and execute on tasks and handle multiple, diverse assignments
• Produce quality work and be accountable
• Demonstrate ability to be innovative and suggest change/improvements within scope of work
• Anticipate needs and create efficient and effective processes
• Self-starter, self-motivated and takes responsibility/ownership of tasks
• Work independently and consistently take initiative
• Demonstrate flexibility and adaptability to changing situations
• Demonstrate a high level of customer service and phone etiquette
• Excellent written communication and interpersonal skills
• Accurate filing and maintenance of documents
• Handle confidential matters appropriately and with discretio