Coordinator, Production Music

This is a Full Time Job

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Job Title: Coordinator, Production Music

A little bit about our team:

Our focus is on generating top quality production music for our catalogs and high-end custom music for our media clients. This role will interact with a multitude of people including studio executives, in-house producers and mixers, graphic designers, media clients in advertising, film and TV and external partners in the creative community including composers, vocalists, musicians and producers. This individual plays a critical role in putting our best foot forward for clients as well as navigating internally to keep lots of balls in the air and the creative process moving forward.

Why this could be your next big break:

This position is located in WCPM's brand new recording facility in Hollywood, which houses a staff of seven, and reports directly to the Project Manager and indirectly to both the Head of Production and VP Production. Primary duties include assisting studio executives with production workflow, various administrative duties and greeting clients. Responsibilities are varied for this small team and your duties may include everything from booking the studio, answering phones and general client services to hands-on oversight of production workflow, onboarding freelance composers, graphic art coordination, low-level accounting and legal duties and metadata review. You will also be the 'face' of WCPM as you liaison with clients and the Hollywood entertainment community who utilize our services.

Here you'll get to:
• Handle reception phones (light), greets musicians and clients and handles catering when necessary
• Assist two production executives with various administrative duties including travel arrangements, correspondence, coordinating staff schedules, coordinating various staff/client/creative meetings including taking notes, generating and distributing various reports, etc.
• Assist production team with various music/sound design projects including interfacing with composers/musicians/editors, collecting project assets (digital audio files, artwork, metadata), performing general QC on assets and prepping assets for next production phase (mixing, mastering, final delivery)
• Track production workflow in Work OS and help refine system as needed
• Prepares boilerplate legal contracts for review (composer, producer, arranger agreements)
• Assist Project Manager with final metadata proofing (not creation) of all WCMP wholly-owned metadata to confirm all composer and publishing, catalog IDs and IRSC numbers are correct
• Assist Production Manager with various accounting responsibilities which may include new vendor set up through VEM (gathering appropriate paperwork from vendor), vendor maintenance (updating changes in address, name or payment method), invoice processing, rush invoice submissions and researching vendor payments as needed
• Assist Production Manager with sourcing/coordinating freelance graphic artists for digital album covers
• Support Music Creative team with music and market research as needed
• Support Music Creative team with creating