Coordinator, Global Catalog

Full Time Job
At Warner Music Group, we're a global collective of music makers and music lovers, tech innovators and inspired entrepreneurs, game-changing creatives and passionate team members. Here, we know that each talent makes our collective bolder and brighter. We are guided by four core principles that underpin everything we do across all our diverse businesses:
• Music is Everything: Music is our passion, and we can never get enough. Tastes, trends, and tech will change, but great artists and songwriters will always be our driving force.
• Global Growth, Local Expertise: Music is a global language. Through communication and collaboration, our success can come from anywhere and translate everywhere.
• Innovation and Insight: Pushing the boundaries requires the best information and the boldest imagination. We use both to create the future.
• Empowered by People: Like the artists we serve and the music they make, our differences make us stronger. This is a place where every talent can belong and build a career.





Coordinator, Global Catalog

A little bit about our team:

Warner Music Group is seeking a highly motivated, meticulous senior coordinator to join our team. We are a tight-knit, high-performing group that oversees the catalogs of several hundred artists, and are looking for another team member that can help us function effectively, efficiently, and creatively!

We specialize in Warner's artists currently signed to the label and creating chart-topping hits, spanning genres from pop, hip-hop, rock, R&B, country, and EDM.

Your role:

Our new coordinator has the opportunity to work alongside and learn from the strategists, marketers, and A&R directors responsible for some of the most critically acclaimed releases in recent years from beloved artists including Bruno Mars, Coldplay, Ed Sheeran, Blur, Sia, My Chemical Romance, Wiz Khalifa, Linkin Park, and more. This person will be part of a dynamic team re-imagining what it means to develop and market catalog albums in a streaming world, crafting releases that will introduce timeless hits and forgotten gems to new generations of fans, and help protect and grow the legacies of iconic artists for the foreseeable future. This position is a great platform for someone looking to get into the music industry to learn the foundational skills at the intersection of art and commerce, and to use those skills to grow inside the company.

Here you'll get to:
• Learn each step of the process of producing physical and digital music product and work as a liaison between the production and content development teams
• Work with the art team to create quick-turn digital assets for trending moments
• Facilitate successful marketing campaigns by managing the purchase order and invoice intake process
• Act as point person for all new and existing vendors to ensure accounts are set up to be paid
• Work as the go-to for accounts payable and finance department
• Manage budgets
• Manage release schedules, calendars and databases in a dynamic and fast-paced retail, viral, and supply chain-influenced environment
• Support marketing by supervising the inventory and distribution of promotional products on behalf of the content teams
• Work alongside the A&R admin team to ensure that all paperwork and relevant metadata related to every single, album, and video release is accurate, consistent, and complete
• Work with the business affairs and legal teams to ensure that songs, albums, samples, and artwork is appropriately cleared for release
• Facilitate communications between multiple teams and project managers
• Organize ticket buys and communicate with venues to track confirmations/will call info for recipients and receipts to provide to Finance.
• Assist product managers with research, reports, analysis, and support
• Process senior leadership expenses through Concur
• Coordinate senior leadership travel and schedule meetings
• Coordinate interviews and selection process of interns
• General office duties & administrative tasks such as ordering supplies
• Ensure department is organized and product is put away and allocated
• Assist executive team with company organized functions and holiday parties

About you:
• Able to multi-task, ensure meticulous attention to detail, prioritize and work well under pressure & deadlines in a fast-paced, high-volume environment
• Able to work well independently, take initiative, identify potential issues & successfully problem-solve with sound business deliverables
• Interested in learning how to handle invoicing, PO generation, and other key business processes
• Resourceful
• Organized
• Current on today's music industry environment including streaming/digital platforms
• Able to effectively optimize processes and efficiencies, and manage budgets
• Proficient in MS Office (Word, Excel, PPT), along with a high aptitude for learning new software programs.
• Self-motivated and comfortable working in a remote environment
• Able to access high-speed internet at all times
• Competent in relevant digital literacy and basic competence with Microsoft Office programs including Microsoft Word and Microsoft Excel
• Able and willing to commute to the offices in downtown Los Angeles in a post-pandemic world when in-person work resumes
• Able to travel to meetings as needed through their own means of transportation

We'd love it if you also had:
• High school level education or its equivalent, including and/or augmented by additional course work, preferably at the college level, in business administration or a related field
• One (1) to two (2) years of highly relevant experience, preferably at a record label, management company





[more...]