Coordinator, A&R, Production & Admin

This is a Full Time Job

Coordinator, A&R, Production & Admin
Job Description:

Job Title: Coordinator, A&R, Production & Admin

A little bit about our team:

Our Nashville office is very team oriented. This person will be working inside of the creative team and liaising with the administrative team as well in our office.

Why this could be your next big break:

Under general direction, with some latitude for independent judgment and decision, performs work related to operations of recording devices necessary for creating new tape material and duplicating of both audio and video copies of various digital formats, Dats and tapes, and performs ancillary and semi-technical functions as an aid to the staff of the office. Entering and confirming the integrity of song data. Manage the Nashville song catalog. Employee will stay current on catalog and audio technology.

Here you'll get to:

Production/Admin:
• Coordinates all audio and production needs in WCM Nashville office.
• Maintains audio files, metadata, and updates catalog of sound recordings
• Entering new song data and maintaining the integrity of existing catalog data in WCM's publishing administration system, Tango.
• Uploads and tags audio in WCM's creative system, ARROW.
• Compiles and distributes weekly playlist in ARROW of new songs, to all members of Nashville's creative team.
• Updated and maintains pitch log in ARROW.
• Maintains duplication supplies in a cost effective manner.
• Updates warnerchappell.com with new audio, images, and writer bios for the Nashville section of the website.
• Populates SHARP & GLS creative synchronization systems with new assets – demos and commercially released material – as well as tagging and linking Tango Work IDs to assets.
• Captures newly released songs every Friday. Tracks First Use information in Tango and uploads those songs to Sharp & GLS.
• As needed and under direction gather information and assets for Company around new signings – (bios/discographies) produces writer marketing templates for the writer staff and regularly updates bios and discographies.
• Formats and catalogs lyrics as they are delivered by songwriters. Provides lyrics when requested by writers, publishers, and record labels.
• Updates certain digital writer files with titles, co-writer, and catalog information.
• Extracts, duplicates and distributes existing cassettes, Dats, reels, tapes, and digital recordings from Iron Mountain storage facility for use by Creative staff, artists, affiliates, writers, agents and related representatives for their use in exploiting WCM's catalog of songs.
• Assists in the demo billing process by locating and providing demo audio to publishers.
• Digitizes physical CD, Reel, and DAT assets as needed.
• Makes quality audio/video copies by operating and maintaining a number of duplicating machines and devices, including electronic equipment such as stereo-audio, multi-track recording, equipment, etc. related to the duplication and dissemination of recorded songs and services tape orders of Company songwriters.
• Performs ancillary clerical duties including filing and mailing of tapes and operation of various other office equipment including computer inputs and sundry administrative assignments from the professional staff.
• Creates original cover art for various samplers for A&R distribution
• Keeps up to date with changes in the various digital duplication and creative art programs.

A&R Assistant:
• Setting, confirming and inputting meetings into calendar
• Input deal model info into model template for finance office.
• Assist with setting up sessions and confirming details with all parties (average 100 sessions a week)
• Assist with setting up running camps (manage camp spreadsheet, confirm sessions, sort zoom rooms day of camp)
• Assist in maintaining Who's Looking List and distribute to help maintain Master Roster Sheet (for A&R department)
• Maintain Session Tracking sheet
• Help maintain HOLDS/CU