Clearance Coordinator

This is a Full Time Job

Job Title: Coordinator, Clearance – WMG Global Sync U.S.
A little bit about our team:
WMG Global Sync handles sync licensing for the entire Warner Music Group roster. From legacy artists such as Aretha Franklin and Led Zeppelin to young up-and-comers such as Sombr and Prateek Kuhad, our unit works hard to research, clear and negotiate opportunities in film, TV, advertising, video games, mobile apps, promos, and trailers.
Your role:
This role will require you to work closely with all members of the clearance department which will give you access, visibility and opportunity to learn and assist with various types and levels of sync deals. This will also rapidly introduce you to a wide variety of music supervisors, music clearance specialists, artist managers, and label partners. You will also have the opportunity to independently negotiate your own deals and maintain your own relationships.
Here you'll get to:
• Provide high-level administrative support whenever necessary, including to joint units in the department
• Assist with data entry into our proprietary applications
• Contribute to shared organizational functions such as operational duties, work coverage, calendar management, record keeping
• Learn to handle clearances and negotiations to arrive at the best terms and fees for our artists while maintaining a respectful and friendly relationship with clearance clients and music supervisors
• Perform and analyze research on sync rights and distribute accurate information to the department
• Coordinate and confer with outside parties such as repertoire co-owners and side artist labels
• Collaborate with the licensing team to maintain consistency, adhere to established precedents and pre-negotiated language
• Liaise with various external business units in the company to coordinate and execute needs of the department
• Handle client access to audio/video assets (alternate mixes, stems, multi-tracks, etc.) and other deliverables
• Work in tandem with studio services teams to facilitate the creation of new audio assets tailored to client specifications and project needs
• Participate in meetings and contribute to conversations regarding department procedures & protocols
• Maintain accurate records, manage data entry, and update internal systems in accordance with department procedure and company policy
• Appropriately and discreetly handle and safeguard confidential and proprietary information
About you:
• You love music!
• You possess a strong work ethic and a desire to work as part of a team
• You are highly organized, efficient, and have great attention to detail
• You can balance a high-volume workload while maintaining good relationships with demanding clients, partners, artist representatives
• You believe in accountability and are self-motivated
• You demonstrate the ability to be innovative and suggest change/improvements within scope of work
• You are proactive, strategic, and analytical
• You demonstrate flexibility and adaptability to changing situations
• You can respectively and effectively communicate internally and/or externally in a manner consistent with the company's Code of Conduct and core values
• You can recognize, extract and digest critical data and information
We'd love it if you also had:
• A minimum of 1 - 2 years of relevant sync clearance, quoting, negotiating experience
• A baccalaureate degree with a major or minor in music (business or music business preferred)
• Highly proficient computer skills and strong email correspondence etiquette


We're taking our time to review all resumes, and to find the best people for WMG.


This position requires a minimum of four days per week in the office. We value in-office collaboration and believe it's essential for talent development and fostering strong working relationships.