Assistant, People Team

This is a Full Time Job

Assistant, People Team (Temp)


Administrative Assistant, People Team - Temp

A little bit about our team:

The Recorded Music People Team aims to drive the business forward by partnering with leaders to help them build their organizations and make decisions on employee-related objectives. Our team provides strategic people support and focuses on organizational development, performance management, and talent development to help employees grow at WMG, being a key partner on business decisions in the workplace and general human resources support.

Your role:
The People Team Assistant Temp will support many of our Recorded Music business units, including Atlantic Records, 300 Elektra Entertainment, Warner Records, Rhino / Global Catalog, Visual Media Licensing, and Warner Classics. The role focuses on fulfilling a variety of HR-related administrative duties and is responsible for delivering first-class employee support and taking direction from the HR Business Partners who oversee the relationship for the Recorded Music functions. This role will be accountable for ensuring that all HR administrative tasks are handled in a professional, efficient, and timely manner. This role also offers the opportunity to learn about the various parts of the music industry, interact with employees, and provide support across multiple HR Initiatives and projects.

Here you'll get to:
• Provide Human Resources support to 800+ employees in various areas, including New York, California, and regional locations
• Partner with and assist the greater People Team with HR Initiatives and Learning & Development opportunities based on the needs of the business/teams
• Process Workday transactions in order to update and maintain employee data with accuracy (you will spend a great deal of time in Workday)
• Fulfill administrative duties encompassing all aspects of the employee life cycle, including new hires, exiting process, terminations, promotions, compensation increases, and employment agreements
• Update and maintain HR/ Financial reporting documents that advise our decision-making and business strategy development
• Manage calendars, book travel, and process expenses
• Provide administrative support to the Senior Vice President, Vice President, and Managers of Human Resources on daily tasks
• Provide information and guidance to employees as needed, or raise inquiries as appropriate. Maintain confidentiality of all information as appropriate.
• Partner with People Partners to create a seamless and exciting experience for all new hires and employees
• Provide administrative support for all open positions
• Partner with and provide support to the People Partners as it relates to our Student Programs
• Maintain HR files and databases
• Maintain project organization and meeting notes
• Liaise with the Payroll team in order to ensure all payroll transactions are processed and approved in a timely manner
• Partner with the Human Resources Assistants to fulfill HRIS system testing
• Perform any other duties and tasks related to the Department's role and responsibilities that might be assigned

About you:
• Tight-knit teamwork, organization, and time management skills
• Demonstrate excellent verbal, written, and interpersonal communication skills, including the ability to effectively interact with varying personalities and styles
• You take a proactive approach to any situation
• Strong organizational and prioritization skills with superb attention to detail
• Results-oriented, have strong execution and follow-up skills
• Multi-tasking skills in a fast-paced and deadline-driven environment
• Accountability, critical thinking skills, and confidence when communicating ideas
• Be adept at problem-solving, including being able to identify and resolve issues in a timely manner
• You are keen to develop a career in Human Resources

We'd love it if you also had:
• 1+ years of experience in Human Resources
• Bachelor's degree i