Assistant/ Coordinator, A&R Administration

This is a Full Time Job

WMG's top priority is the safety and wellbeing of its team members, artists and songwriters across the globe. In response to COVID-19, WMG is fully committed to helping its people balance their home and life commitments with flexible working options, virtual wellness sessions, and more. WMG strives to maintain a COVID-free workplace. To that end, being fully vaccinated against COVID-19 is a condition of employment for all US new employees, prior to the commencement of employment. If you are hired, you will be required to provide proof of your vaccination as part of your new employee onboarding process, subject to our legal obligation to make reasonable accommodations in certain limited circumstances.

Job Description:

At Warner Music Group we're all about our people. Our global company is made up of knowledgeable, passionate, and creative individuals. Our commitment to Diversity, Equity and Inclusion fosters a culture where you can truly belong, contribute, and grow. We believe in each individual's value and encourage applications from people of any age, gender identity, sexual orientation, race, religion, ethnicity, disability, veteran status, and any other characteristic or identity.

It is the mission of every member of the WMG team around the world to create a nurturing environment for artists, songwriters, and the people behind the music – at every stage of their career. We strive to set WMG apart by embracing innovation – an integral part of our company's DNA.

Consider a career at WMG and be a part of one of the most influential forces in culture today.

Job Title: Assistant/ Coordinator, A&R Administration (title commensurate with experience)

A little bit about our team:

The intersection of A&R, Business Affairs and Finance, the A&R Administration team at Atlantic Records leads all aspects of the recording process from a business perspective. This includes administering all A&R-related budgets and handling recording-related legal issues and logistics. Further, the department serves as the primary interface between A&R/Marketing/Legal and Production in the creation and release of all commercial and promotional products. This position reports to the EVP of A&R Operations.

Why this could be your next big break:

This is an opportunity to work at one of the most historic and successful record companies in the world, in the center of the action. If paying attention to detail, anticipating anything that might go wrong, learning from your mistakes, and getting things done sounds just like you, this is your opportunity. You will work behind the scenes, in a fast-paced team environment.

Here you'll get to:
• Complete general administrative duties: answer phones, calendar management, filing, scanning, etc.
• Coordinate artist travel, including flights, lodging, and ground transportation, and the tracking of the associated spend.
• Process invoices, including the creation of vendors and coding of invoices in our financial systems.
• Correspond with vendors to issue purchase orders and resolve outstanding invoice issues.
• Arrange tracking, mixing, and mastering sessions.
• Draft transmittal letters and form legal documents, including Work For Hire and Remix agreements.
• Coordinate the creation of project numbers and royalty accounts with the Royalty Department.
• Assist supervisors with day-to-day management of recording projects.

About you:
• Detail-oriented, well-organized, and focused.
• Calm under pressure.
• Hard worker for whom no task is too small.
• Excellent phone and communication skills.
• Comfortable with spreadsheets, numbers, and math.
• Self-motivated and able to complete tasks independently.
• Microsoft Word and Excel competent.

It would be music to our ears if you also had:
• Some knowledge of the recording processes a plus.
• This is a position for someone who likes to work behind the scenes and as part of a team.
• Prior assistant experience including a