Archive Coordinator

This is a Full Time Job

At Warner Music Group, we're a global collective of music makers and music lovers, tech innovators and inspired entrepreneurs, game-changing creatives and passionate team members. Here, we know that each talent makes our collective bolder and brighter. We are guided by four core principles that underpin everything we do across all our diverse businesses:
• Music is Everything: Music is our passion, and we can never get enough. Tastes, trends, and tech will change, but great artists and songwriters will always be our driving force.
• Global Growth, Local Expertise: Music is a global language. Through communication and collaboration, our success can come from anywhere and translate everywhere.
• Innovation and Insight: Pushing the boundaries requires the best information and the boldest imagination. We use both to create the future.
• Empowered by People: Like the artists we serve and the music they make, our differences make us stronger. This is a place where every talent can belong and build a career.

We remain committed to Diversity, Equity, and Inclusion. We know it fosters a culture where you can truly belong, contribute, and grow. We encourage applications from people of any age, gender identity, sexual orientation, race, religion, ethnicity, disability, veteran status, and any other characteristic or identity.

Consider a career at WMG and get the best of both worlds – an innovative global music company that retains the creative spirit of a nimble independent.

Job Title: Archive Coordinator

A little bit about our team:

The department consists of five specific areas of responsibility, all ultimately focused on the production and distribution of WMG products. Research and Development helps define new product specifications and processes for production; Product Data Management is responsible for defining product data standards and keying data into systems; Studio and Archive Operations delivers production masters for physical and digital manufacturing and archives the company master assets; Digital Production provides day-to-day production support for WMG labels' digital releases and oversees production of digital assets, and Digital and Mobile Operations manages the distribution of digital products to retail partners globally.

Your role:

In this role, you will work with one of the largest tape libraries in the world ensuring the protection, preservation, and production of tapes that source some of the most iconic albums and unheard rarities in all of music history. You'll work with both librarians and engineers, directly handle and distribute master tapes and other audio sources to archive vendors, and ensure the accuracy of production and preservation through research, document creation, and spreadsheet and database maintenance.

Here you'll get to:
• You will ensure that the proper tapes are being archived for a given release.
• You will locate final product and verify that all metadata is correct in relation to tapes pulled.
• You will create Archive Packing Lists detailing correct Artist, Title, Label, Sel #, Track Titles, and Source File # metadata, along with any other pertinent information needed for each release, providing these to the archive vendors for reference and inclusion in the archives.
• You will update the Transfer Tracker document for archives needed for current production requests, including the date sent for archive, where it was sent and when it is needed by.
• You will schedule pick-ups of archive supplies and tapes and address sourcing issues with vendors as they arise (finding alt sources if tapes are problematic, etc.).
• Review files to ensure compliance with WMG Master Delivery Specifications
• Prepare master delivery reports documenting required assets including multi-tracks, stems and different mix versions.
• Catalog and archive files to WEA Library server
• Replace and update with revisions as needed
• Coordinate retrieval of assets from WMG's global archive facilities both from physical carriers and cloud-based storage solutions
• Assist in Digital Asset Management system development
• Support development in Master Delivery Report (WMG internal tool)
• Support development of Master Library System (WMG internal tool)
• You will receive and archive audio masters for new releases
• You will support Immersive Audio production delivering sources and receiving new mixes to archive
• You will research and provide best available audio and video sources for different product types (digital, CD, vinyl, etc.) ensuring assets provided are of the highest quality and ideal for the intended use.
• You will perform asset research for business development initiatives (e.g., Dolby Atmos and high-resolution offerings)
• You will coordinate digital transfers of master tapes involving database research and asset review to determine which sources are masters to coordinate digitization
• You will arrange file delivery to requestors and create archival backups
• You will catalog assets into WMG's archive database and will upload content to DAM systems
• You will check-in and check-out physical assets and assist with retrieval. Requires ability to lift objects up to 25lbs daily while using ladders to retrieve assets from shelves.
• You will correct errors in our Master Library System (MLS) database based on research, tape box information or additional information provided by archive vendors working with the tapes.
• You will assist non-archive librarians as needed.

About you:
• You have exceptional attention to detail.
• You have a strong ability to work independently but also as part of a team.
• You are action-oriented and have initiative to take ownership of the processes you oversee.
• You enjoy informing and problem solving.
• You have composure and interpersonal savvy.
• You preferably have a college degree or equivalent work experience.
• You maintain a service orientation and costumer focus.

We'd love it if you also had:
• Familiarity with Excel and Outlook
• Knowledge of music industry processes past and present: Tracking / Mixing / Mastering / Duplication
• Familiarity with audio recording media formats