Administrative Assistant, Digital Marketing and Sales

This is a Full Time Job

At Warner Music Group we're all about our people. Our global company is made up of knowledgeable, passionate, and creative individuals. Our commitment to Diversity, Equity and Inclusion fosters a culture where you can truly belong, contribute, and grow. We believe in each individual's value and encourage applications from people of any age, gender identity, sexual orientation, race, religion, ethnicity, disability, veteran status, and any other characteristic or identity.

It is the mission of every member of the WMG team around the world to create a nurturing environment for artists, songwriters, and the people behind the music – at every stage of their career. We strive to set WMG apart by embracing innovation – an integral part of our company's DNA.

Consider a career at WMG and be a part of one of the most influential forces in culture today.

Job Title:

Administrative Assistant, Digital Marketing and Sales

A little bit about our team:

Warner Records is home to some of the most influential and innovative artists of our time. Our extraordinary roster of new and established recording artists is unparalleled, and our collective influence on music culture is without precedent. With a visionary approach toward discovering and nurturing musical talent, the Warner Records family of labels is currently home to an impressive generation of major artists.

This position would assist the SVPs of two Departments: Fan Engagement/Digital Marketing and Commercial Accounts/Revenue.

Websites, email, social media, influencers, and more – the Fan Engagement/Digital Marketing department oversees all these vital consumer touchpoints. We do more than take great #selfies! We oversee all of the ways artists communicate with their fanbase online, be it a meme that made you laugh, a tweet that made you cry, or an ad for an album you can't live without. Our mission is to acquire, engage, and retain fans with clever digital strategies and compelling content.

In a complex and ever-changing marketplace, the Commercial Accounts and Revenue team are the wizards of it all. Our team is responsible for driving revenue for our artists in a demanding and varied ecosystem. We oversee all the ways fans consume music, from streaming services like Spotify and Apple to physical retailers across the world.

Why this could be your next big break:

As an Administrative Assistant at Warner Records, you will have a front-row seat to the inner workings of a major record label. This is an opportunity for a professional who has a get-things-done, proactive, entrepreneurial, and problem-solving approach. You will support and work alongside a motivated, experienced, and incredibly busy pair of executives in our DTLA headquarters. If you enjoy working in a fast-paced environment and can easily prioritize a multitude of competing demands, this role is for you.

This job is comprised of 2 primary areas of responsibility: Administrative duties and Department duties. This position calls for great communication, excellent attention to detail, and a passion for both music and digital media.

Here you'll get to:
• Administrative Duties
• Manage phones and maintain calendar for appointments, calls, meetings, VIP visitors, key projects, and travel
• Arrange conference calls, in-person meetings, and offsite meetings including setting up dial-ins, booking conference rooms, coordinating attendance, ordering supplies/food, and interfacing with the A/V team
• Submit, track, and submit timesheets and expense reports in a timely manner
• Coordinate travel arrangements and travel itinerary, including booking flights and hotels
• Attend calls and meetings, as requested, providing detailed and accurate recaps of the discussion with follow-up steps
• Maintain project and staff roster documents
• Order office supplies, merch, promo, and other goods
• Print, scan, photocopy, and format documents as needed
• Collect shipment informatio