A&R and Administrative Coordinator

This is a Full Time Job

Job Title: Coordinator, A&R and Admin

A little bit about our team:

The Warner Chappell Music Nashville team is at the epicenter of country music and songwriting.

Your role:

You will be working around music everyday – all day.

Here you'll get to:

You will…
• Assist Designated Members of the A&R Team
• Assist with Onboarding Songwriters and maintaining their marketing materials & bios
• Coordinating quarterly charity events for staff/writers
• Manage holds and cuts for Warner Chappell writers and joint venture writers. Check label copy to ensure cuts are recorded in ARROW system.
• Update internal systems with images and writer bios for the Nashville section.
• Keep e-blast contact groups up to date in email marketing system
• coordinating travel & bus trips for writers
• Book Travel & prepare T&E Reports for A&R reps.
• Coordinate and assist Teams w/A&R (Events, Road, Retreat) – this would include managing budget/billbacks.
• Assist with confirming internal writer rooms and external writing sessions.
• Provide daily brief on room assignments each morning.
• Confirm all co-writes for designated A&R Reps' rosters and ensure that all necessary details are recorded correctly in writer calendars.
• Assist with booking studios for visiting WC writers
• Assist with writer camps, including coordinating sessions and studios
• Take signing and group photos as requested.
• Assisting A&R with Catalog organization/creating playlists
• Assist with scheduling demo sessions.
• As needed assist with office aesthetics/furnishings.
• Completes various tasks in conjunction with the administration team, including:
• set up of schedule A and new songs in our publishing system
• securing and uploading audio files as needed for internal systems
• generating song lists for specified catalogs
• gathering 'first use' information for new releases
• assisting with training of Emerging Talent Associates (ETAs)
• liaise with A&R team for song information from camps, bus trips, and retreats
• ad hoc research assignments to support the work of the Admin team
• Be present for all company sponsored events to work as directed.
• Cover email/text communication when A&R are out of office.
• Attend shows/writer rounds to support A&R initiatives and report back on talent and acts of interest.
• Network with industry to broaden/strengthen connections.
• Provide support to Office Manager on internal/external events.
• Familiarize yourself with the song catalog.

About you:

You have…
• A baccalaureate degree with a major in business or a related field is preferred.
• One (1) to three (3) years of responsible administrative experience preferably in a music publishing or related business.
• A satisfactory equivalent of education, training and experience in related fields and/or educational disciplines, sufficient to qualify for the requirements of position.
• Interest and knowledge of contemporary music and current music trends.
• Strong organization skills, high attention to detail.
• Strong communication skills (written and verbal).
• Ability to adhere to deadlines and execute on tasks and handle multiple, diverse assignments while producing quality work and being accountable.
• Ability to work well on a team.
• Demonstrate ability to be innovative and suggest change/improvements within scope of work.
• Anticipates needs and creates efficient and effective processes.
• Self-starter, self-motivated, and takes responsibility/ownership of tasks.

We'd love it if you also had:
• Ability to design high-quality decks and visual materials using presentation platforms, such as Canva or Google Slides.
• A proactive approach to integrating Generative AI (e.g., Gemini) into everyday work to support and streamline daily tasks and overall productivity.

Love this job and want to apply?

Click the ''Apply'' link at the top of the page, or apply directly with your LinkedIn. Applying with LinkedIn will import all of the information you put in your profile, but will still allow you to upload a resume and cover letter.

Don't be discouraged if you don't hear from us right away. We're taking our time to review all resumes, and to find the best people for WMG.

Thanks for your interest in working for WMG. We love it here, and think you will, too.