Specialist, Workforce Administration
Warner Bros. Entertainment Group
Burbank, CAThis was removed by the employer on 12/1/2015 6:27:00 PM PST
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Full Time Job
SUMMARY OF POSITION
WCI Global Business Services Inc. seeks a Specialist, Workforce Administration for the GBSI WFA department. As Specialist, Workforce Administration (WFA), handles the data input of on-boarding and off-boarding employee data. Processes data corrections in HR and Payroll systems. Functions as Administrator for the Online Time and Attendance application in WorkBrain and creates and distributes organizational charts. Processes documents related to day to day tasks performed by the WFA team and ensures data quality control. Processes transactions for HR programs such as position management, performance reviews and temporary utilization tracking. Assist internal and external clients, HR business partners and employees with questions and concerns.
JOB RESPONSIBILITIES
• Processes Recruitment transactions. Works with Contact Center to open recruitment requisitions and ensures positions are posted on job site. Ensures candidates are registered for Orientation. Process new Hire documents and hire/transfer/promotion transactions.
• Process Domestic and International employee transactions using Workday and Employment Center. Transactions include new hires, promotions, transfers, pay adjustments, PSC input etc. Audit HR and Payroll systems to ensure correct information has been input and processed. Run and distribute monthly reports & Ad/Hoc reports to divisional & HR management as needed. Administers position management.
• Process Data Correction requests from field or as a result of internal audits. Work with HR to identify issues and make corrections to employee data. Counsel HR when correction may impact other employee data such as vacation accrual, pension, benefits, bonus etc. Work with Sr GBSI Management to coordinate with TS Application Services to update information that may not be available through regular systems for updating. Communicates with Time Warner Corporate changes made to employee data. Notifies GBSI Senior management when systems are not processing data as they should.
• Administers WFA portion of the Online Time and Attendance process to provision accounts and make updates and changes to system. Assist HR and Approvers with questions on how to use tool. Maintain employee and approver status by reviewing audit reports on a weekly basis. Respond to Remedy tickets within appropriate Service Level Agreements set forth by department.
• Maintain Divisions global organization charts and headcount reports on a monthly basis. Partners with Senior Management on Departmental & Divisional reorganizations. Prepares proposed organization charts & assists with preparing job descriptions. Liaises with Compensation Representatives where appropriate. Processes approved changes for supported divisions.
• Oversee temp process and usage; Distributes temp reports to divisional management as requested. Reviews temp requests to ensure justification ties with business needs. Provides extension and end date approval to Randstad. For On-Payroll Temps, processes the hires into HR and Payroll systems.
• Administer termination process including requesting final checks, scheduling and conducting exit interviews with administrative/clerical staff. As directed by Senior Management, creates & processes Separation/Layoff sheets and liaises with Legal & Employee Relations to get documents approved and agreements created. Distributes agreements and maintains termination files with signed agreements & exit interview sheets.
• Troubleshoot payroll, timecard and check issues with Payroll.
• Performs other related duties as assigned.
JOB REQUIREMENTS
• College degree or equivalent experience in related field required.
• Human Resources Certification or HR coursework preferred.
• Minimum 2 years Human Resources administrative or related experience required.
• Experience of international environment desirable.
• Studio/entertainment industry experience strongly preferred.
• Strong computer skills required, including Outlook, Excel, Word, PowerPoint. Access and Org Plus.
• Experience with personnel and payroll data systems (e.g. PeopleSoft) preferred.
• Strong verbal and written communication skills required.
• Strong diplomacy and adaptability attributes to contend with exposure to upper management.
• Must possess strong logic and reasoning skills.
• Must have the ability to plan for, prioritize and execute multiple recurring and ad hoc tasks.
• Strong analytical skills with extreme attention to detail.
• Must have the ability to work well under time constraints.
• Must have the ability to take own initiative and work independently.
• Must be able to communicate effectively and tactfully with all levels of personnel, in person and on the phone.
• Must have flexible and adaptable attitude to cope with fast changing and complex environment.
• Must be able to maintain confidentiality and use confidential information appropriately.
• Must be able to organize and schedule work effectively and effectively adapt to changing priorities.
The Warner Bros. Entertainment Group of Companies is an equal opportunity employer and considers all candidates for employment regardless of race, color, religion, sex, national origin, citizenship, age, disability, marital status, military or veteran's status (including protected veterans, as may be required by federal law), sexual orientation or any other category protected by law.