Senior Secretary

This is a Full Time Job

Provides administrative & clerical support to three Creative Executives and the Creative Development department.

Your Role Accountabilities
• Acts as a liaison for direct supervisors and the department with both internal colleagues and external parties by responding to incoming email and phone inquiries.
• Coordinates executive calendars; schedules and arranges accommodations for in-person/virtual meetings and conference calls, independently or as directed.
• Answers telephones and screens, logs & rolls calls.
• Drafts email correspondence, script submissions, deal memos, reports, etc., for supervisor's review & approval.
• Assists with building presentation decks for projects or the department.
• Organizes and updates various databases for tracking key information related to film projects, incoming and outgoing submissions, industry talent, deals, etc.
• Maintains confidential project materials, records & grids.
• Compiles writer, director & actor lists for projects at supervisor's discretion.
• Books domestic/international travel & hotel accommodations and prepares expense reports.
• Greets talent, executives, and other guests.
• Performs other general administrative duties, including filing, making photocopies/scans, ordering office supplies and gifts, coordinating facilities requests, reviewing mail, etc.
• Covers senior executive desks on a temporary basis as needed.
• Works on other business-related tasks and departmental projects as assigned.

Qualifications and Experience
• At least one year of previous entertainment assistant experience required. Previous experience at a studio, agency, management company or production company preferred.
• High School diploma required.
• College degree preferred.