Global Publicity Coordinator

This is a Full Time Job

• Position provides administrative & clerical support to executives in Global Publicity.

Your Role Accountabilities...

• Creates & maintains talent and filmmaker schedules
• Shows a strong interest in global press, media and industry trends and consumes them across various platforms
• Arranges all travel and grooming needs for film talent, including negotiating rates with groomers (hair/make-up) and stylists under direction of supervisor
• Supports publicity executives by helping to coordinate and streamline communications to filmmakers and talent representatives (publicists, managers, agents, assistants), including drafting correspondence for executive review
• Responsible for invoicing process (bills/check requests/PO's)
• Responsible for maintaining film budgets and updating on a weekly basis
• Works special events – premieres, press junkets, screenings, etc.
• Greets clients, talent, creative staff & executives and acts as talent liaison at special events
• Check-in press at screenings/special events. Compiles attendance lists & reactions to circulate to filmmakers & talent
• Participates in brainstorming and creative meetings and takes meeting notes when necessary
• Assists with relevant research for upcoming projects and films
• Provides back-up support to team executives as needed
• Supports executives in implementing plans and communications with global publicity teams
• Creates and maintains team & department reports, department files, records, indexes, logs & matrixes
• Updates and maintains film contact sheets with talent and filmmaker rep contact information
• Liaises with media publicists to see what pieces on various films will be airing, compiles and communicates the information to filmmakers and talent
• Distributes requests from press outlets to proper publicist on the team and/or to appropriate international publicity team

Qualifications and Experience...

• Previous secretarial or administrative experience required
• Previous publicity or promotions experience required
• Previous entertainment/studio experience required
• Typing at 45 wpm required
• Proficiency with Microsoft Word, Excel, Outlook, and Internet required. PowerPoint preferred
• Knowledge of file set-up, maintenance, filing procedures, basic math, spelling, grammar, punctuation, English usage, and report & letter formats

This is an OPEIU 174 union represented role.