Global Publicity Coordinator

This is a Full Time Job

Position provides administrative & clerical support to executives in Global Publicity.

Your Role Accountabilities
• Create & maintain talent and filmmaker schedules across various film titles.
• Update and maintain various lists, documents and charts on the department's internal drive including, but not limited to, film contact sheets with talent and rep contact information, LA/NY screening schedules, press contact grids, etc.
• Maintain and update various department and team calendars with ongoing publicity activities.
• Coordinate internal and external screening room (private and commercial house) outreach in a timely manner.
• Provide general department support as needed including organizing meetings, overnighting packages, and maintaining schedules, records, and archives.
• Responsible for the invoicing process (bills/check requests/POs).
• Liaise with publicists to see what pieces on various films will be airing and compile and communicate the information to filmmakers and talent.
• Compile daily press breaks as needed for film titles and flag critical information.
• Distribute requests from press outlets to proper publicists on the team.
• Show a strong interest in national press, media and industry trends across various platforms.
• Arrange all travel and grooming needs for film talent, including negotiating rates with groomers (hair/make-up) and stylists under direction of supervisor.
• Work special events – premieres, press junkets, screenings, etc.
• Greet clients, talent, creative staff and executives, and act as talent liaison at special events.
• Check-in press at screenings/special events. Compile attendance lists & reactions to circulate to team leads, filmmakers, and talent in a timely manner.
• Participate in brainstorming and creative meetings and take meeting notes when necessary.
• Assist with relevant research for upcoming projects and films.
• Maintain and order office supplies.

Qualifications and Experience
• Previous publicity and/or marketing experience preferred.
• Must be able to handle multiple tasks and work in a fast-paced environment.
• Strong interest in press and publicity strategy, ideally with relevant education and/or internship experience.
• Excellent verbal and written communication skills.
• Exceptional attention to detail.
• Proactive attitude and ability to anticipate needs.
• Proficiency with Microsoft Word, Microsoft Teams, Excel, and Outlook required.
• Must be able to work some nights and weekends as needed to assist with events.
• Must have the ability to organize & schedule work effectively.
• Highly responsible, discreet, and sensitive with confidential information.
• Passionate and knowledgeable about the entertainment landscape and enthusiastic to learn about the business.