Executive Assistant

This is a Full Time Job

Your Role Responsibilities...
• Performs various administrative duties for both SVPs, VP and the Creative team, including answering phones, placing calls, responding to inquiries, directing calls and requests as appropriate, ordering and maintaining supplies, maintaining files, records and logs, scheduling meetings, updating/maintaining calendars and schedules of projects/deadlines, opening and distributing mail, requesting couriers/deliveries/drive-ons, etc.
• Manages SVPs and VP's expense reports; submits expenses and tracks activity/status (submitted, paid). Organizes/arranges business travel.
• Greets clients, talent, creative staff, and executives.
• Assists in the material delivery for enhanced media buys including assisting in the creation of tool kit materials
• Assists with administrating the PIX system including but not limited to creating playlists, sending playlists, adding vendors, adding individual users
• Assists in compiling print PDFs, tracking status, recording notes, and building Bluescape presentations for meetings
• Assists in the logging of incoming and outgoing creative materials
• Maintains project lists, vendor lists, contact lists, schedules, scripts, and status updates/reports, etc.
• Assists Creative team in maintaining / tracking individual film budgets; including but not limited to updating Film Budget Logs, Approving Purchase Order Requests, Logging PO#'s, Confirming Goods Receipts, ABL Reports
• Performs research as needed.
• Performs related duties or projects as assigned.
• Ability to work Overtime and Weekends.

Qualifications & Experience...
• 3 years' experience in marketing, creative advertising and entertainment preferred.
• Experience in marketing, creative advertising, and entertainment preferred.
• High School diploma or equivalent required.
• Bachelor's degree preferred.
• Typing at 50 wpm required.
• MAC proficiency required.
• Proficiency with MS Word, Excel and Outlook required.
• Must have knowledge of file set-up, maintenance, filing procedures, basic math, spelling, grammar, punctuation, English usage, and report and letter formats.
• Familiarity with budgets helpful.
• Proficiency in major desktop publishing applications a plus.
• Knowledge of graphic design principles, practices, formats, typography, printing and layout helpful.
• Knowledge of Adobe Creative Suite a plus.
• Must be able to communicate effectively and tactfully with persons on all levels, in person and on the telephone.
• Must have excellent follow-up and follow-through skills.
• Must have the ability to pay close attention to detail and understand written and oral instructions.
• Must have the ability to organize and schedule work effectively.
• Must be able to handle multiple tasks and work well under time constraints.
• Must be able to work in a fast-paced environment.