Executive Assistant III, Global Creative Strategy & Motion Pictures Marketing

This is a Full Time Job

Provides administrative support to the Head of Global Creative Strategy, Motion Pictures Marketing.

Your Role Responsibilities
• Maintains organized information, databases including files, registers, phone logs, manuals, complex artwork and a/v materials filing system, & workflow systems for executive.
• Assists executive in location and coordination of delivery of materials throughout company and external parties to supply creative vendors, graphic designers, etc. to aid in development of marketing campaigns.
• Assists and coordinates requests and information to and from international field offices regarding marketing issues and special events, including follow-up activities for all key event films.
• Works with and assists Theatrical Marketing department in duplication and distribution of a/v and print materials.
• Assists executive in all aspects of coordinating participation of company in annual trade shows and conventions. This includes all administrative functions involved with creation and execution of presentation materials, (i.e. trailer reels, decoration of site-specific areas, booking of sites, advertising and promotional materials, premiums, trade ads, etc.) and trade show organizations.
• Coordinates daily schedule of key activities including coordinating phone calls, setting up appointments, arranging meetings, & coordinating special events and projects for EVP, and Marketing department as needed.
• Arranges for most time & cost efficient domestic and international business travel for executive.
• Arranges & coordinates international & domestic conference calls as required.
• Acts as liaison with other departments and/or outside organizations.
• Notifies appropriate personnel on status of various projects.
• Composes memos & correspondence representing executive to internal & external parties.
• Performs general administrative duties, including typing, mail, photocopies, sending & receiving faxes, filing, etc. for executive, and the Marketing department as needed.
• Prepare, process, and reconcile expense reports for executive, including credit card statements and out-of-pocket expenses.

Qualifications & Experience
• 3+ years experience in marketing, creative advertising and entertainment (agency, major film studio, production) preferred.
• BA/BS degree in Marketing, Journalism, Business, Liberal Arts, or TV/Radio/Film preferred.
• Excellent communication skills, both verbal & written, articulating issues in a professional manner.
• Ability to communicate effectively & tactfully with managers & other levels of personnel.
• Ability to prepare clear & concise reports etc. for presentation to senior management
• Excellent organizational & follow-through skills.
• Ability to work well under time constraints.
• Ability to handle multiple tasks in fast-paced environment.
• Strong critical thinking/problem solving skills
• Detail-oriented