Senior Executive Assistant

Job Requirements

Responsibilities:
• Serve as a trusted partner and strategic extension of the CCO, anticipating needs, connecting dots, and translating creative priorities into thoughtful action.
• Bring structure and clarity to a constantly evolving environment, helping the CCO stay focused on the moments and decisions that matter most.
• Partner closely with the Office of the President as an integral member of a unified executive support team. Build a strong, collaborative working relationship to ensure alignment across priorities, calendars, communications, meetings, and organizational needs. The two offices operate as a highly coordinated team, sharing information, anticipating one another's needs, and creating a seamless leadership operation across the studio.
• Manage a highly dynamic and complex executive calendar, anticipating conflicts, dependencies, and opportunities across both Executive Offices while balancing long-term priorities with the realities of an active film studio and the broader leadership calendar.
• Understand the rhythm of filmmaking and anticipate how creative development, production schedules, creative reviews, screenings, notes, premieres, festivals, and other milestones may impact executive priorities.
• Facilitate communication and information flow across creative leadership, production teams, studio executives, the Office of the President, filmmakers, and internal and external stakeholders.
• Coordinate meetings, screenings, video conferences, and events across multiple time zones and organizational groups, ensuring the right people are connected and prepared.
• Manage logistics for executive meetings, creative gatherings, studio events, and large-scale internal and external events.
• Manage complex, multi-city domestic and international travel, including itineraries, transportation, accommodations, meeting schedules, and last-minute changes.
• Maintain systems to track projects, action items, deadlines, and Executive Office priorities so important commitments never get lost; manage and process expense reports in accordance with company policies using SAP and Concur.
• Handle highly confidential, sensitive, and sometimes high-stakes information with exceptional discretion and judgment.
• Serve as a thoughtful gatekeeper while maintaining a welcoming, collaborative, and solutions-oriented presence.
• Build strong working relationships across the studio and serve as a trusted resource to filmmakers, executives, assistants, and administrative partners; mentor and support other administrative professionals, and represent Walt Disney Animation Studios and the Executive Office with warmth, sophistication, diplomacy, and professionalism.

Work Experience

Basic Qualifications
• 3 years of production or executive-level administrative support experience supporting a senior executive, Executive Office, or centralized leadership team within a C-level, entertainment, media, or similarly complex environment.
• Exceptional organizational and time-management skills, with the ability to manage multiple priorities, personalities, and deadlines simultaneously.
• Ability to anticipate needs and proactively solve problems before they become problems.
• Demonstrated ability to remain composed, resourceful, and solutions-oriented in a fast-paced, high-pressure environment.
• Excellent written and verbal communication skills, interpersonal skills, and emotional intelligence, with the ability to adapt style and work effectively with creative talent, filmmakers, senior executives, and external partners.
• Proven ability to handle confidential and sensitive information with discretion, maturity, and sound judgment; professional, positive, and highly collaborative demeanor.
• Advanced proficiency with Google Workspace, SAP, and Concur; bachelor's degree preferred.

Preferred Qualifications
• Experience within The Walt Disney Company or another large, complex entertainment, media, or public organization.
• Experience supporting a Chief Creative Officer, Head of Studio, President, Producer, Director, or other senior creative leader whose schedule and priorities shift rapidly.
• Direct experience in a film or animation studio, production company, or entertainment organization, with familiarity with development and production workflows, screenings, premieres, festivals, and/or awards-season activities.
• Genuine appreciation for storytelling, animation, filmmaking, and the creative process.

Disclaimer

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