Receptionist/Studio Assistant

This is a Full Time Job

Summary

We are looking for a Receptionist/Studio Assistant to join our VSI Los Angeles Office.

You will be part of a dedicated team delivering dubbing, subtitling, voice-over and translation projects in a variety of languages, primary English and in different formats.

You will report to the VSI Head of Finance and Administration, and you will work across the company to provide administrative assistance where needed.

Key responsibilities


Opening and closing the main studio and Annex building (lights, blinds, outdoor furniture, etc.)

Answering and directing telephone calls and general query emails in a professional manner.

Communicating information and updates to relevant departments.

Meeting and greeting clients, visitors, and staff politely and professionally.

Sorting and distributing incoming and outgoing mail, deliveries, and shipments.

Liaise with the Production and Audio departments to distribute all start paperwork for Directors and Audio Freelancers as well as the daily distribution and collection of talent paperwork (Exhibit Gs, New Hire Forms, etc.)

Conduct weekly inventory of office and pantry supplies, communicating weekly orders based on supply to the Financial Controller.

Maintaining the cleanliness of common areas and studios and ensuring restroom, kitchen and reception areas are neat, tidy, and fully stocked with groceries at all times.

Assist the Head of Finance and Administration with in-house events and client gatherings as needed.

Provide support to the Financial Controller, Head of Human Resources and Head of Technical Operations with operational and/or facilities duties across all both locations (Main and the Annex).

Any other administrative or generic office duties as required.

Skills and Experience

High School diploma required; college degree preferred.

Prior experience in customer service or administration highly desired; familiarity with entertainment processes helpful.

Strong and efficient computer literacy (Word, Excel, Google, PowerPoint) using both PC and MAC

Strong planning, organizational and multi-tasking skills; must be excellent at time management.

Adept at shifting deadlines and priorities often with little to no notice.

Outgoing personality, with good customer service and listening skills

Ability to self-direct in an independent manner while functioning as a team player comfortable in a collaborative environment.

Strong communication skills, both written and verbal, with the ability to build good working relationships in person or remotely

Ability to work 40 hours a week, and some evenings and weekends as needed.