Office Manager - Admin/HR Coordinator

This is a Full Time Job

About us
We are one of the world's leading localization companies, offering foreign-language versioning services such as voice-over, dubbing, subtitling and translation services as well as post-production and graphic design. We have a wide portfolio of international and local clients including some of the biggest global brands in the entertainment, media and corporate industry.

Summary

We're on the lookout for an enthusiastic and detail-oriented Administrative and Human resources Coordinator to join our vibrant team at our Sherman Oaks location! This dynamic role is key to ensuring the smooth day-to-day operations of the office while also creating a positive and supportive experience for our employees. You'll play an essential part in providing ongoing support throughout all stages of the employee lifecycle, from onboarding to daily office needs, while keeping everything running efficiently behind the scenes.
If you're someone who's passionate about both people and organization, and eager to expand your experience in office administration and HR, this is the perfect opportunity for you. We're looking for a proactive, resourceful individual with experience in office management or HR to help us maintain a thriving workplace culture and operational excellence. Ready to make a real impact? We'd love to hear from you!

Key Responsibilities:

• Oversee general office functions to ensure a smooth and productive workplace
• Assisting with the office and kitchen supplies ordering and distribution.
• Coordinating office maintenance and facility requests.
• Oversee front desk reception
• Maintaining employee records and HR database.
• Ensuring legal compliance with employment laws and regulations.
• Posting job openings, sourcing candidates and screening candidates' resumes.
• Managing Time & Attendance entries and time off requests.
• Addressing employee concerns and assisting management in resolving conflicts
• Assist with employee and talent onboarding.,
• Supporting Financial Controller in employee related administrative tasks.
• Handle sensitive information with discretion and professionalism.
• Support the office with employee engagement initiatives

Skills and Experience

• Have a passion for people
• Associate or Bachelor's degree in a related field.
• 3+ years in related, Office Administration or Human Resources experience.
• Strong organizational, time management, and problem-solving skills.
• Ability to take initiative and suggest and implement process improvements proactively.
• Excellent organization and communication skills.
• Be a team player and be able to establish and maintain constructive working relationships
• Ability to multitask and prioritize work and meet deadlines
• Proficiency in Excel, Word, Outlook, Google Drive and Google Docs