Human Resources/Office

This is a Full Time Job

About us

We are one of the world's leading localization companies, offering foreign-language versioning services such as voice-over, dubbing, subtitling and translation services as well as post-production and graphic design. We have a wide portfolio of international and local clients including some of the biggest global brands in the entertainment, media, and corporate industry.

Summary

We are looking for a human resources/office manager to join our VSI Los Angeles Office to work directly and report to the Manager of Finance & Administration. An experienced human resources and office assistant background is desired.

Key responsibilities

Working in conjunction with the Manager of Finance & Administration you will be responsible for:

• Responsible for the day-to-day HR operations.
• Always maintain strict confidentiality and professionalism.
• Maintain personnel and benefit files
• Assisting with employee relations and facilitating issue resolution including investigation, documentation, possible corrective action and consequence.
• Recruiting and hiring quality candidates to fill positions as needed
• Managing the on-boarding process for newly hired employees, which includes new hire orientation and initial benefit enrollment
• Posts job openings, gathers information from applicants, verifies prior employment, contacts references, and informs applicants of hiring decisions.
• Answers employee questions concerning the company.
• Coordinate all immigration and visa matters with employees and lawyers.
• Handle agreements with vendor to which we subcontract work and correspond with internal and external legal departments.
• Coordinate facility operations with vendors, repairmen and deliveries.
• Maintains inventory and places orders of office, production, and kitchen supplies
• Monitor cleaning crew and makes sure facility is stocked with supplies

Skills and Experience

• This is not a remote function
• Bachelor's Degree and/or related experience; or equivalent combination of education and experience required
• 2-5 years of Human Resource Generalist or Manager experience
• Managing the on-boarding process for newly hired employees, which includes new hire orientation and initial benefit enrolment
• Strong and efficient computer literacy (Word, Excel, PowerPoint, Outlook, QuickBooks, Google Sheets)
• Strong communication skills, both written and verbal, with the ability to build good working relationships in person
• Ability to work independently and on own initiative with attention to detail
• Excellent organizational and time management skills, multi-tasking, planning and risk management skills and the ability to delegate responsibilities effectively
• Ability to work 40 (or more) hours per week to fulfil position duties and responsibilities.