Vault Clerk

This is a Full Time Job

We currently have a position open for a Vault Clerk, located at our Burbank Office and Chatsworth Warehouse in California.

Candidates must be self-motivated, with superior work ethic and ability to work with delivery deadlines, with minimal direct supervision.

This is a temporary position that will last between 11-12 months. $18.00 per hour

Position Overview

The Vault Clerk processes incoming and outgoing assets, including staging assets, entering assets into a computer database, basic Vault functions as outlined below. This position requires driving a Company vehicle.

Responsibilities

Work with digital assets and digital asset archiving
Pick up physical media, documents, and supplies as requested
Advise account representatives promptly and dispense elements to appropriate department of the receipt of incoming media
Perform data entry and manage paperwork (archive incoming and outgoing logs) of all vault related activities
Perform media manifests of incoming hard drives
Distribute incoming mail/packages to staff
Correctly log data of incoming physical media into the inventory system and barcode elements
Accountable for locating elements in company's vault system upon request
Shelve and re-shelve physical media such as film, video tape, and hard drives
Securely pull physical media in a timely manner for production use and return elements to vault storage once complete
Keep onsite vault organized and retain space for incoming elements
Conduct periodic audits of all vaulted elements to maintain accuracy of database
Pull elements for delivery and arrange for dispatch of couriers or overnight shipments with preferred vendors
Assist account representatives with asset returns to clients
Answer phones and contact staff and clients concerning receipt, vaulting, and shipment of physical media
Interact with clients
Driving elements between VDMS facilities, clients and vendors
Perform other related duties as assigned or related to position


Education and Required Experience

Excellent written and verbal communication skills
Excellent organizational and time management skills
Valid Driver's License, with a clean driving record
Experience with Microsoft Office
High School diploma or equivalent required
Ability to read, write, speak and understand English
Understanding of technical workflows is required
Positive, collaborative and unselfish interpersonal skills with strong verbal, written communication skills, including the ability to effectively convey requests and ideas to editors, graphic and audio designers, talent, etc., are required
Strong understanding of the organization's goals and objectives
Willing and able to learn, understand, and grow with the business
Team-oriented in a highly collaborative environment
Can conform to shifting priorities, demands and timelines
Flexible during times of change
Able to execute tasks in a high-pressure environment
Desire to mentor and train less experienced/junior to mid-level employees
Proficiency in Word & Excel with basic math skills
Good organizational and project coordination skills are necessary, including the ability to compile materials
Good problem-solving skills and the ability to multitask and work effectively under changing priorities and time constraints
Willingness to work nights, weekends, flexible hours, at various locations, etc.


Desired Skills and Experience

Results oriented with strong attention to detail
Excellent interpersonal and both written and verbal communication skills
Knowledge of audio/video, physical formats
Multi-tasker, with experience with organizing and managing multiple priorities
Strong ability to follow direction, work unsupervised, at a fast pace in a calm and collected manner
Ability to troubleshoot and act as a critical thinker


Skills/Abilities:

Knowledge of business and customer service and service methods
Skill in understanding written sentences and paragraphs in work related documents
Skill in using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems
Skill in communicating effectively in writing as appropriate for the needs of the audience
The ability to work independently at tasks that require concentration
Language and communication skills to receive instructions, follow directions, and work both productively and safely