Senior Production Manager

This is a Full Time Job

Vibee - Senior Production Manager

THE ROLE
This role will be reporting to the Sr. Director of Global Experiences. The Senior Production Manager role will be responsible for guiding the Production Operations team in the planning and execution of Vibee programs, curated experiences and festival integrations. This role will work with the Sr. Director of Global Experiences to bring the department vision down to execution level, by leading Project and Production Managers in concept ideation, production coordination, agency selection, permitting, budgeting and project execution. They will collaborate with cross-functional teams – including Fan Experience, Marketing, Properties, Legal, and Finance, among others – to ensure seamless delivery of events that drive impact and engagement, while staying within budgetary, legal and operational needs.

RESPONSIBILITIES

Strategic Development
• Align with Sr. Director of Global Experiences on company goals to manage and plan for the overarching Vibee strategy and event lineup throughout the year
• Identify and develop departmental structure, including SOPs, workshops and templates, that will train the team in their roles and responsibilities
• Work with Internal Operations teams to understand needs and identify opportunities for operational realignment (i.e., BizOps, Properties, Legal, Finance)
• Develop strategy for inclusion of revenue touchpoints throughout all events
• Own event budgets, from planning and approvals to tracking and reporting, while working towards spend efficiency

Project Management
• Guide Project Managers (PMs) and Coordinators (PCs) in project management planning, helping to track timelines, project progress, and providing updates as needed to key stakeholders
• Drive concept ideation for each project to ensure integration of creative, strategic, and guest-first approaches
• Collaborate with internal and external cross-functional teams to align strategy, messaging, planning, and execution needs
• Manage PMs to ensure that programs meet assigned deadlines from ideation through execution, and review progress to catch potential issues before they arise
• Collaborate with PMs for all contractual, permitting and licensing needs, ensuring all documentation is accurate and properly executed
• Support PMs in planning for and tracking, reporting, and optimization of event performance to deliver best-in-class experiences for guests, talent, and stakeholders
• Assist PMs in talent relations, presentations, and negotiations, when necessary
• Recommend and manage agencies and internal/external production partners, ensuring excellence and budget discipline
• Assist in the creation and management of labor schedules and budgets as required per project and with the assistance of PMs
• Assist in seasonal staff interviewing, onboarding and training to ensure consistency with all new hires

QUALIFICATIONS
• Minimum of 10 years of experience leading large-scale live event production, conventions, music festivals, or brand activations in music, entertainment, or media
• Strong background in project management, event planning and production, logistics, and agency/vendor management
• Experience in Talent Relations or B2B2C sales or development is a plus
• Minimum of 5 years experience managing a team of 5+ members
• Skilled in cross-functional leadership, aligning and coordinating multiple stakeholders and external agencies toward a common vision.
• Experience with management of multiple and continuously overlapping projects
• Proven expertise in budget ownership, including managing, planning and reconciling large budgets
• Fluent in English, Spanish a plus

Required Education
BS, ideally with a background in fields such as Event Management, Live Entertainment Management, Hospitality Management, Music Business, Marketing, Communications
• PMI/PMP Certification is a plus
• Ability to forge positive relationships
• An understanding of how to present yourself in business situations, with stakeholders both internal and external
• Comfortable with discussing project needs with all types of stakeholders
• Strong organizational skills and attention to detail
• Proficiency with Google Workspace Suite and Microsoft Office; familiarity with Asana, Airtable, and Creative Asset Management systems are a plus

WORK ENVIRONMENT
• Position will expose candidate to sensitive company information and so must maintain strict confidentiality
• Must exercise the utmost discretion in dealing with staff, vendors, and business associates regarding sensitive matters
• Flexibility to work evening and weekend hours as needed to support event schedules.
• Must be willing to travel to event sites as required by project needs.
• Ability to work in busy environments and tolerate noise during event production.
• Some physical activity may be required (e.g., lifting up to 20 pounds).
• Must be able to tolerate loud noise levels and drastic temperature climates while working on site at various event location
• Must be able to work in open concept office space.

Applicants for employment in the U.S. must possess work authorization, which does not require sponsorship by Insomniac for a visa.