Integrated Marketing Assistant
ViacomCBS
New York, NYThis was removed by the employer on 7/14/2017 11:55:00 AM PST
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Full Time Job
Viacom Velocity is a full-service marketing and creative content team within the Viacom Marketing & Partner Solutions group, built to super-serve our advertising partners by building strategic and creative custom content solutions across all platforms that connect our partners seamlessly into the fabric of our brands, driving value for our partners and loyalty with our fans.
Responsibilities:
• Maintains calendar and coordinates internal and external meetings and conference calls for the Pitch Team SVP. Books meeting rooms in multiple locations, arrange and initiate video conferences and prepare rooms for large meetings. Circulates meeting materials
• Maintains contact lists for internal and external needs alongside other organizational documents (I.e. team vacation calendar). Notifies related departmental staff of appointments, meetings and deadlines
• Coordinates and schedules all aspects of travel (flights, hotel and ground transportation), prepares travel itineraries and assists with related travel documentation for the Pitch Team SVP. Uses online tools and interacts with travel company
• Prepares and submits travel and expense reports and manages supplies orders and inventory
• Develops and maintains organizational systems for efficiency and accuracy
• Supports the Integrated Marketing Coordinators to help develop materials across various Viacom Music & Entertainment properties.
• Participates in brainstorming sessions where creative direction is developed along-side the pitch, execution and channel creative teams
• Supporting the team in authoring materials for the advertising sales force, including standard sponsorship packages and one sheets
• Work along side the teams coordinator to track, communicate and disseminate client sponsorship information within your core team as well as across the IM Client Teams in order to provide oversight and a constant flow of communication
• Schedule weekly brainstorm meetings and coordinate leader assignments
• Monitor progress on all outstanding custom pitches and update reports accordingly
Basic Qualifications
• BA/BS Degree Required
• Strong knowledge of Power Point and Excel
Additional Qualifications
• Proactive, organized, personable with a client-focused mind-set
• Excellent project management, problem-solving, creative writing and research skills
• Interest in social media and digital platforms with a passion for marketing, entertainment, music and comedy
• Unique balance of disciplined strategic thinking, creative passion, and a willingness to be hands-on
• Demonstrates a high degree of accuracy and attention to detail, organization as well as excellent oral and written communication skills