Executive Assistant
ViacomCBS
New York, NYThis was removed by the employer on 12/15/2021 12:01:00 PM PST
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Full Time Job
Summary:
MTV Entertainment Group has an amazing Executive Assistant opportunity providing administrative support to two executives: President of Content/Chief Creative Officer & the EVP of Development. This role will manage the executive's calendar, answer calls, coordinate meetings and events, make travel arrangements (domestic and international), and prepare expense reports.
Overview & Responsibilities:
• Facilitate and manage the daily schedule
• Screen and route calls as necessary; maintain detailed daily call log
• Maintain effective communication regarding calendar and changes to calendar and schedule reminders
• Create agendas and other meeting materials as required
• Prepare expense reports and reconcile travel expenses
• Manage the inflow of materials for the departments reporting directly to the executive
• Multi-task and balance competing schedules and priorities, efficient handling (and anticipating whenever possible) last-minute changes
Qualifications:
• Minimum 10 years' experience as an Executive or Personal Assistant
Additional Qualifications:
• Resourceful; self-starter; team player and efficient problem solver with the ability to anticipate the needs in a fast-paced work environment
• Strong communication (written and verbal) and interpersonal skills
• Maintain total discretion on all matters, confidential or otherwise
• Detailed oriented and organized
• Proficient in MS Office (Outlook and Word)
• A stellar multi-tasker with an ability to manage and prioritize a heavy workload
• Previous entertainment/PR/agency industry experience a plus
• Passion for Entertainment (especially TV)
• MS PowerPoint a plus
LI-MC2