Executive Assistant, Marketing

This is a Full Time Job

The Executive Assistant will support various internal assignments for ViacomCBS, working closely with the brands, marketing, communications, research, product and sales teams. ViacomCBS Marketing's primary stakeholders include: Ad Sales, US Networks Distribution, Talent Acquisition, and Investor Relations

This position will support 3 senior level executives.

Responsibilities

• Maintain accurate appointment calendars, contacts and meeting-specific distribution lists via Outlook
• Coordinate internal and external meetings, appointments, offsites, presentations, luncheons and/or dinners
• Provide support by assisting in creation and maintenance of collateral, sales decks, and swag
• Prepare reports/recaps of Marketing Strategy initiatives
• Answering phones
• Coordinating and maintaining daily work schedule
• Screening and prioritizing mail
• Coordinate and book all business travel, seminars, retreats, conventions and luncheons
• Prepare, submit and file T&E reports
• Gathering and distributing materials, documents, timelines, status sheets, and information as needed and directed including design and updating of departmental documents, charts and forms via Word & Excel
• Code and process invoices as needed
• Liaison to other departments/assistants on all relevant needs and issues as determined.
• Work efficiently & effectively with ViacomCBS' support departments, i.e. travel management, facilities, technology help desk, accounts payable, etc. to fulfill job responsibilities, building bridges and key relationships as needed
• Assist with recurring planning of ViacomCBS Marketing Council meetings

Basic Qualifications

• Bachelor's degree from a four-year college or university in Marketing, Advertising, Communications or related field preferred or equivalent experience
• Minimum 1-3 years' experience in marketing, advertising, and/or brand strategy at an organization, agency or brand
• Experience working with senior level marketing and/or c-suite executives

Additional Qualifications

• Has an understanding of how a marketing functions interacts within a wider organization
• Have experience coordinating with outside marketing and / or brand agencies
• Strong PowerPoint skills
• Fan of ViacomCBS brands!
• Interest in marketing, strategy, and media/entertainment
• Ability to project-manage from start to finish (and manage up, when necessary)
• Excellent written and verbal communication
• Flexibility, initiative, appetite for dynamic environment
• Strong interpersonal, relationship-development skills
• Effective problem-solver with ''can-do'' attitude
• Excellent attention to detail
• Well-organized with a strong ability to prioritize and a master at multi-tasking
• Proven ability to act autonomously in day to day activities
• Flexible availability out of office hours to handle priorities
• Highly self-motivated, ambitious and willing to go above and beyond