Digital File Coordinator
ViacomCBS
Hollywood, CAThis was removed by the employer on 10/28/2021 2:01:00 PM PST
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Full Time Job
ViacomCBS is seeking a File Coordinator to join our team!
Position summary:
The Digital File Coordinator reports to the Director, Contracts Administration. The role leads all aspects of the filing system for all Domestic syndication agreements of CMV-distributed programs.
Role and responsibilities:
• Convert all existing physical contract files and correspondences to digital versions and file in a digital repository.
• Manage the digital repository, including organizing contract files and correspondence relating to Domestic distribution of CMV-distributed programs in an intuitive and comprehensive manner for use by the entire department.
• Maintain and catalog the physical syndication contracts (40,000 files) for CMV-distributed programs.
• Prepare, distribute and track syndicated exclusivity (SYNDEX) agreements.
• Follow up with station licensees regarding outstanding agreements, amendments and riders.
• Handle all document requests and inquiries from the department, sales offices, clients and other CMV departments.
• Coordinate department responses with Director and above regarding CMV and third-party audit requests.
• Support analysts and assist with data entry of contracts into department database as needed.
• Research status of agreements using multiple CMV proprietary data systems.
• Create and track location of files using File Trail tracking system.
• Backfill for Legal Assistants when needed (lunch time, paid time off, etc.)
• Perform other tasks as assigned and/or requested by Director.
Basic Qualifications:
• College degree
• Prior filing experience
• Meticulous attention to detail, along with the ability to multi-task in a time-intensive, demanding environment
• Standout colleague and excellent verbal and written communication skills
Additional Requirements:
• Strong organizational skills
• Stable work history and excellent references
• Knowledge of Adobe Acrobat, Word, Excel required