Coordinator, Post Production Scheduling

This is a Full Time Job

Overview:

The Post Production Scheduling Coordinator will work directly with the Sr Director of Post Production to coordinate the post-production requests of ViacomCBS' Acquisitions, Tentpoles and Specials, and Brand Marketing and Digital teams for groups such as MTV Entertainment, Nickelodeon, BET and Paramount ! The Scheduling Coordinator role requires an individual that is detailed oriented, proficient at data entry and able to build and develop client relationships! Responsibilities include scheduling video edit, audio mix and VO sessions, entering and tracking session data for billing purposes, billing internal and external vendors, communicating with clients concerning their scheduling needs, and working with department staff to ensure the availability of department resources. This position is based in Nashville, TN.

Responsibilities:

• Works closely with clients and department staff to review client's scheduling needs to ensure that the necessary resources are available to fulfill all requests.
• Establish and manage relationships with Freelance editors.
• Initiate session work orders and accurately enter required data for scheduled services so clients and staff know the requirements for every session.
• Use ShowMgr (scheduling software) to build monthly financial statements for director of business operations.
• Create purchase orders and complete confirmation.
• Coordinate 3rd party post production needs including, coordinating with producers to understand their needs and deadlines, scheduling time with 3rd party post production vendors and ensuring that facilities are set up as ''Vendors'' with ViacomCBS.
• Troubleshoot and resolve issues, and adjust schedules to accommodate needs based on business priorities and deadlines.
• Maintains the highest standards of personal conduct and demonstrates clear communication with other employees.
• Provides coverage when other team members are out of office.
• Ability to work flexible hours when needed with occasional evenings, weekends, and overtime.
• Be able to work in a hybrid work model that can alternate between working in-office or working remotely as needed in the Nashville, TN area.

Basic Qualifications:

• College Degree BA/BS or equivalent work experience in relevant fields preferred
• 1-2 years minimum experience in scheduling, preferably on an enterprise level system

Additional Qualifications:

• Strong organizational skills with great attention to detail
• Must be an exceptional communicator with all types of management and staff
• Must have excellent data entry skills
• Proactive, fast paced, conducive, and adaptable to change
• Have a good understanding of post production processes
• Ability to work well in a team-oriented atmosphere with staff across multiple regions.
• Have working knowledge of scheduling software.
• Proficient with core office software, such as Outlook, Word, Excel, Teams, Slack, and Zoom.