Legal Assistant, Business and Legal Affairs

This is a Full Time Job

ViacomCBS Networks International (VCNI), a unit of ViacomCBS Inc. (NASDAQ: VIAB, VIA), is comprised of many of the world's most popular multimedia entertainment brands, including MTV, MTV LIVE HD, Nickelodeon, Nick Jr., Comedy Central, Paramount Channel, BET and more. ViacomCBS brands reach more than 3.8 billion cumulative subscribers in 180 countries and territories via more than 200 locally programmed and operated TV channels and more than 550 digital media and mobile TV properties, in 40 languages.

We are looking for a Legal Assistant to join our team!

This position is responsible for providing administrative support for the Business & Legal Affairs department for the MTV Entertainment group, which focuses on scripted, digital and studio productions.

Responsibilities include:
• Provide support to multiple attorneys in both east/west coast offices, including all aspects of their work day
• Coordinate internal and external meetings and conference calls, both regularly scheduled and special-purpose, including coordinating booking conference rooms and IT support
• Organization of project files and related information, including uploading to and searching in department document databases
• Manage Outlook calendars and contacts (including project contact lists and calendars)
• Schedule internal and external meetings, lunches, events, etc.
• Oversee and schedule all business related travel, including hotels, flights, transportation and events
• Prepare and submit travel and expense reports
• Establish and maintain relationships with internal departments and external parties
• Organize department specific events
• Research and prepare materials and charts for specific projects
• Answer, screen and direct phone calls
• Format time-sensitive documents, where attention to detail is key
• Draft documents using basic templates
• Draft emails, and manage document distribution and requests
• Filing, copying and creating folders and binders
• Prepare information, agendas and materials for meetings
• Assist with the creation of both internal and external presentations, which may be via Excel or PowerPoint
• Option and other production related tracking

Basic Qualifications

• Minimum 1 years of administrative experience

Additional Qualifications

• Bachelor's degree preferred
• High proficiency with PC and Microsoft software including, Outlook, Word, Excel and PowerPoint
• Exceptional organizational skills and attention to detail
• Excellent written, verbal, and interpersonal skills, with the ability to interface with senior management, staff, other administrators, and external parties
• Passion for the business and/or legal side of the entertainment industry
• Excellent multi-tasking skills and ability to prioritize, and deliver under tight deadlines in a calm manner
• Ability to problem solve and trouble shoot
• High degree of integrity and ability to maintain a high level of confidentiality