Legal Assistant, Business and Legal Affairs

Full Time Job
We are looking for a Legal Assistant to join our team!

This position is responsible for providing administrative support for the Business & Legal Affairs department for the MTV Entertainment group, which focuses on scripted, digital and studio productions.

Responsibilities
Include:
• Provide support to multiple attorneys in both east/west coast offices, including all aspects of their work day
• Coordinate internal and external meetings and conference calls, both regularly scheduled and special-purpose, including coordinating booking conference rooms and IT support
• Organization of project files and related information, including uploading to and searching in department document databases
• Manage Outlook calendars and contacts (including project contact lists and calendars)
• Schedule internal and external meetings, lunches, events, etc.
• Oversee and schedule all business related travel, including hotels, flights, transportation and events
• Prepare and submit travel and expense reports
• Establish and maintain relationships with internal departments and external parties
• Organize department specific events
• Research and prepare materials and charts for specific projects
• Answer, screen and direct phone calls
• Format time-sensitive documents, where attention to detail is key
• Draft documents using basic templates
• Draft emails, and manage document distribution and requests
• Filing, copying and creating folders and binders
• Prepare information, agendas and materials for meetings
• Assist with the creation of both internal and external presentations, which may be via Excel or PowerPoint
• Option and other production related tracking

Basic Qualifications

• Minimum 1 years of administrative experience

Additional Qualifications

• Bachelor's degree preferred
• High proficiency with PC and Microsoft software including, Outlook, Word, Excel and PowerPoint
• Exceptional organizational skills and attention to detail
• Excellent written, verbal, and interpersonal skills, with the ability to interface with senior management, staff, other administrators, and external parties
• Passion for the business and/or legal side of the entertainment industry
• Excellent multi-tasking skills and ability to prioritize, and deliver under tight deadlines in a calm manner
• Ability to problem solve and trouble shoot
• High degree of integrity and ability to maintain a high level of confidentiality