Production Coordinator, Short Form Production
ViacomCBS
New York, NYThis was removed by the employer on 8/6/2019 6:55:00 AM PST
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Full Time Job
The Short Form Production Group (SFP) is a nimble team focused on the production management and close support to Brand Creative groups. Content created includes; Promos, Image Campaigns, Still Photography (key art, gallery, press), Integrated Marketing, Show Opens, Social, Digital, and/or any marketing project or initiative requiring logistical support and problem-solving expertise.
The Production Coordinator will be a self-starter, motivated, quick thinking, flexible and thorough. This is a demanding and fast paced environment requiring proactive and positive thinking and must exercise good judgment, show initiative and a team player. He or she should be able to juggle multiple responsibilities and projects with a laser focus on organization and attention to detail while being flexible and capable of prioritizing shifting priorities and deadlines. Be a continuous champion and promoter of creative 1st.
Specific Duties May Include But Not Limited To:
• Support the LP and/or PM and SFP group at large
• Mange and distribute call sheets, calendars, shoot schedules
• Facilitate video conference calls, arrange meetings, guest lists for security
• Work as production coordinator on-set in various locations and weather conditions
• Route location agreements, guest releases, and contracts
• Coordinate travel logistics with Viacom travel department
• Facilitate vendor setup within SWIM system and Submit/Confirm PO’s and invoices
• Help Track cost reporting departmental cost tracker
• Prepare and process paperwork including payroll for crew, talent, and freelancers
• Assist in actualizing of budgets (PO logs, crew payroll logs, PC logs, etc.)
• Prepare T&E reconciliations for p-cards and corporate cards
• Field inquiries from vendors regarding invoices, payments, and/or vendor setup
• Maintain documentation on team’s shared drive
• Fulfill other duties and tasks as requested by the project lead or supervisor
Basic Qualifications
• BA/BS Degree
• 2 Years production management experience, preferably with on-set experience
Additional Qualifications
• Ability to work in a high-pressure and fast-paced environment
• Strong analytical and problem-solving skills
• Professional, self-motivated, results-oriented with a “can do” attitude
• Able to respond after business hours to urgent and timely issues
• Maintain confidential information
• Inquisitive and willing to continue learning
• Able to look at improving standard operating procedures and internal processes
• Strong written and verbal communication skills
• Proficiency in MS Office, and become proficient with OneDrive, Google Applications, Showbiz Budgeting, ShowMgr, SAP, Concur, etc.
• Must be able to travel, mainly domestically