Executive Assistant
ViacomCBS
Hollywood, CAThis was removed by the employer on 7/9/2019 12:35:00 PM PST
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Full Time Job
This position is responsible for providing administrative support to the Executive Vice President of Creative Marketing. This person should be an administrative professional who is responsible, highly organized, able to prioritize deadlines and tasks and is interested in joining the Creative Advertising team.
• Answers phones, schedules appointments/con?rms meetings/maintains daily schedules Manage calendar and meeting logistics including booking meeting rooms and technology setup Troubleshoot immediate IT concerns for team
• Oversees arrangements of travel and accommodations
• Generates expense reports
• Assists Creative team in managing project work such as preparing presentations, media summaries, and potential business research
• Manages vendor additions, purchase order assignments, and payment of invoices for vendors
• Liaises with internal departments and external entities as needed
Basic Qualifications
• 1 years working closely with fast moving executive teams
• Excellent knowledge of Microsoft O?ce programs (Excel, Word, PowerPoint, Outlook, Filemaker Pro)
• Knowledge of Box, Adobe Acrobat, Photoshop, QuickTime and Video editing is a plus.
• Experience with Concur, SAP or other related systems
Additional Qualifications
• Ability to distill, manage and coordinate input from multiple sources while working in a fast-paced, deadline-driven environment
• P olished, un?appable, professional demeanor while utilizing diplomacy, discretion and sensitivity in regards to con?dential information
• Excellent verbal, wring skills, and complete comfort with e-mail communications