Executive Assistant
ViacomCBS
Hollywood, CAThis was removed by the employer on 6/17/2019 4:55:00 PM PST
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Full Time Job
Executive Assistant II
The Executive Assistant supports the Vice Presidents of International Publicity in the day-to-day workings of a busy global office and, when needed, pitching in as a team player helping other members of the department in the completion of special projects and/or publicity events.
• Answers phone, schedules meetings, maintains contacts and calendar for Vice President
• Acts as the point of contact for all vendors and on-boarding
• Plans and coordinates travel for Vice Presidents
• Generates expense reports for Vice Presidents
• Assists with publicity screenings
• Assists with press events (press junkets, premieres and tours)
• Sends out publicity breaks to filmmakers and studio executives
• Manages database by updating press, industry and vendor contacts
• Handles the shipping and couriering of general office materials
• Manages the processing of all department invoices
Basic Qualifications
• Bachelor’s Degree or equivalent work experience, required
• 2 years relevant work experience
• Proficiency with Word, Excel, Power Point, FileMaker Pro and Internet software
Additional Qualifications
• Good written, verbal and interpersonal skills
• Ability to interface with staff, internal and external contacts, and senior management in a courteous and efficient manner
• Able to work in fast paced environment, multi-task, detail oriented, prioritize and manage projects