Marketing Assistant
ViacomCBS
New York, NYThis was removed by the employer on 3/12/2018 1:54:00 PM PST
Not to worry we have many other jobs on the site;
Browse all jobs
Browse the Assistant and Entry Level Category
Browse the Marketing Category
Browse the TV Network Category
Search for Marketing Assistant jobs in New York-NY
Search all Marketing Assistant postings
Full Time Job
Viacom Media Networks is seeking an Executive Assistant for the VPS of Marketing in the Distribution and Business Development Group.
This role is responsible for managing the day-to-day executive assistant needs for the three Vice Presidents as well as minimal assistance of the two Senior Directors of Distribution Marketing. This role requires a candidate who is very detail orientated and who enjoys working in a high pace and dynamic environment. The candidate for this role must be a forward thinker who anticipates needs and is focused on ensuring his or her VPa have smooth and efficient schedules and workflows. This candidate must be smart, a good communicator, have a passion for excellence in whatever task they are administering and be flexible to a range of expectations and needs in any given day. This candidate will develop and maintain key relationships with key internal assistants and client assistants with executives and distribution partners.
Responsibilities:
• Own the day-to-day calendar for the VPs of Distribution Marketing. This includes, but is not limited to, scheduling meetings and events with internal and external parties, scheduling team events and activities, managing business events, managing day to day phone access and availability of the VPs. Assist Sr. Directors with calendar as needed.
• Book all travel for the VPs and Sr. Directors which includes but is not limited to, flights, car pick-ups, hotel booking, dinners and events planning with key clients.
• Candidate is responsible for managing administrative tasks on behalf of the VPs and Sr. Directors such as, but not limited to, expenses, facility issues, supply requests and various approvals within Viacom administrative systems.
• As delegated by VPs, candidate is responsible for creating, editing and formatting PowerPoint, Word and Excel documents.
• As delegated by VPs, candidate will help support and organize select documentation, including, but not limited to, creating binders, printing, copying and storing key documents.
• As delegated by VPs, candidate may on occasion help assist and support projects lead by the market and client experience teams.
Essential Duties and Responsibilities:
• Build and foster strong and positive working relationships within Viacom and between Viacom and key distribution partners.
• Schedule meetings, book conference rooms, set up conference calls, handle incoming phone calls, maintain files and update databases.
• As directed by VPs, assist with preparing emails, documents and other Word, Excel and Power Point documents in a timely manner.
• Respond to facility issues, and assist with special projects as needed and as delegated by VP.
• Perform additional tasks and projects (business and personal) on an as-needed basis.
Basic Qualifications
• Strong written and oral communications skills
• Expertise in Microsoft Outlook Excel, Word and Power Point
• Creative thinker and problem solver
• Ability to proactively manage multiple projects
• Excellent attention to detail
• Strong research skills
• Strong quantitative skills
Additional Qualifications
• 2 years of experience as an executive assistant preferred, but not required
• BA/BS degree is preferred, but not required
• Superb email, Microsoft Outlook Excel, Word and Power Point
• Candidate must be a team player with a positive, “can-do” attitude, who exhibits a deep passion for supporting Executive leaders and senior management
• Candidate must have a drive, passion, and natural curiosity for the work
• Must be comfortable working in a fast-paced and high-pressured environment
• Must have strong communication skills and be a forward thinking anticipating needs of VP