Executive Assistant, National Publicity
ViacomCBS
Hollywood, CAThis was removed by the employer on 5/17/2019 2:55:00 PM PST
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Full Time Job
The Executive Assistant is responsible for providing a high level of administrative support and coordinating the day-to-day operations of the VP, National Publicity and the larger National Publicity team.
• Manages the phones, calendar, travel, expenses, invoices, and day-to-day operations of the VP, National Publicity
• Coordinates team meetings
• Assists with drafting filmmaker schedules
• Maintains team documents; gathering and inputting campaign updates to calendars, timelines, status reports and other relevant documents
• Responsible for working with credits for one pager and production notes
• Distributes press breaks, tune-ins, reviews, and screening memos to studio executives, internal teams, filmmakers, and personal publicists
• Sets and staffs screenings (talent, press, internal), arranges print trafficking and maintains RSVP lists
• Coordinates all contract requests with outside vendors and handle payments
• Handles film talent on-site at red carpets, press junkets, interviews, and appearances, conventions (i.e. CinemaCon, Comic-Con, WonderCon, etc.), award shows, film festivals, and various other publicity events.
• Maintains knowledge of national print, broadcast, and radio outlets and writers/hosts in LA & NY
• Brainstorms with national and online publicity teams for film initiatives
Basic Qualifications
• 1 year's experience in a fast-paced administrative capacity, ideally in Publicity or a similar role
• Advanced proficiency in Microsoft Office
• Excellent oral and written communication skills with the ability to interface with internal and external clients and partners
• Bachelor's Degree OR equivalent work experience