Executive Assistant II
ViacomCBS
Hollywood, CAThis was removed by the employer on 9/25/2018 3:55:00 PM PST
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Full Time Job
This position is responsible for providing administrative support to the EVP, Strategic Planning & Business Development
* Answer phones/take messages, prepare memos, letters, reports and other correspondence
*Reads and routes incoming mail
*Locates and attaches appropriate file to correspondence to be answered by employer
*Composes and types routine correspondence
*Organizes and maintains file system, and files correspondence and other records
*Answers and screens manager's telephone calls, and arranges conference calls
*Coordinates manager's schedule and makes appointments
*Greets scheduled visitors and conducts to appropriate area or person
*Arranges and coordinates travel schedules and reservations
*Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings
*Makes copies of correspondence or other printed materials
*Prepares outgoing mail and correspondence, including e-mail and faxes
*Orders and maintains supplies, and arranges for equipment maintenance
*Prepare drafts of PowerPoint presentations and decks
Basic Qualifications
*Minimum one year related experience
*Must be proficient with Word, Excel, PowerPoint and internet software
Additional Qualifications
*Bachelor’s Degree preferred, but not required
*Must have good oral and written communication skills