Executive Assistant I
ViacomCBS
Hollywood, CAThis was removed by the employer on 5/9/2019 10:55:00 AM PST
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Full Time Job
The Executive Assistant will play a central role in the Worldwide Marketing group by providing a high-level of executive support to the President and managing a fast-paced and highly-visible executive office. This role will act as an extension of the President, requiring a high-level of professionalism and attention to detail, excellent communication skills, and the ability to forge strong relationships with all levels of the organization.
• Prepares and coordinates meeting logistics, such as attendees, setting cross-departmental sessions, agendas and other key factors
• Orders office/kitchen supplies and keep department supply area well stocked
• Arranges travel plans, itineraries and compiles documents for travel-related meetings
• Develops and maintains contact databases, distribution lists, mailing lists and filing systems
• Manages and tracks expense reports and receipts; reconciles corporate credit card accounts regularly
• Manages executive’s heavy calendar; ensures prompt attendance to all commitments while being able to forecast and manage any conflicts.
• Answers, screens and track a high volume of phone calls and email, taking action when appropriate and following up
• Greets scheduled visitors and directs to appropriate area or person
• Arranges drive-ons, reservations and other misc meeting details
Basic Qualifications
• 2 years related experience
• Proficiency with Outlook, Word, Excel and internet software
• Familiar with a variety of industry concepts, practices, and procedures
• Agency or Management Company Desk experience, required.
Additional Qualifications
• Bachelor’s Degree
• Excellent written, verbal, and interpersonal skills with the ability to interface with staff, other administrators, internal and external customers and senior management
• Organized and detail oriented with the ability to manage multiple high priorities
• Able to effectively interface with staff, other administrators, internal and external customers and senior management, both in person and on the phone
• Strong organization skills. Ability to attend to details while maintaining a big picture orientation
• Ability to coordinate multiple tasks, appropriately prioritize work and proactively manage time in order to remain focused and flexible in a fluid, fast-paced environment
• Ability to work independently with minimal supervision
• Excellent decision-making and judgment skills