Production Coordinator

This is a Full Time Job

Company Description

Job Description

The Opportunity

Versant's Operations and Technology Field Operations team is seeking a Production Coordinator to provide comprehensive operational and administrative support to Production & Technical Managers and Production Analysis. This role helps bring large-scale events and remote productions to life by coordinating logistics, travel, equipment, vendors, financial documentation, and other critical production needs.

You'll work across production teams, technical partners, vendors, talent, and internal stakeholders to keep complex workflows organized and moving forward. The ideal candidate is highly organized, proactive, detail-oriented, and comfortable adapting to changing priorities in a fast-paced production environment.

Why This Role Matters: Your work will help ensure our production teams have the people, equipment, information, and logistical support they need to execute successfully. By anticipating needs, maintaining accurate documentation, and resolving challenges quickly, you'll contribute directly to efficient and reliable production operations.

This position has been designated as hybrid, generally contributing from our Englewood Cliffs office a minimum of three days per week.

What You'll Do
• Coordinate logistics for large-scale events and remote productions, including scheduling, equipment needs, certificates of insurance, vendor coordination, shipping, and production materials.
• Partner with Production & Technical Managers to execute production plans and help ensure technical, operational, and logistical requirements are addressed on time.
• Coordinate travel and accommodations for production teams and talent while supporting the packing, shipping, and tracking of equipment and materials.
• Support production financial processes, including budget tracking, production actuals, expense reporting, invoice processing, and the responsible handling of confidential information.
• Serve as a key point of coordination among production teams, vendors, talent, and internal departments, communicating updates and helping resolve issues as they arise.
• Maintain production documentation and operational checklists, support production technology and equipment needs, and proactively identify solutions to keep productions running smoothly.

Qualifications

What You Bring
• 2–3 years of experience in production coordination, production operations, or a related role; experience supporting large-scale events or remote productions is highly desirable.
• Strong organizational and project coordination skills, with the ability to manage multiple priorities and maintain attention to detail in a fast-moving environment.
• Excellent written and verbal communication skills and the ability to work effectively with production teams, talent, management, vendors, and cross-functional partners.
• Proficiency with Microsoft Office, including Word, Excel, and PowerPoint; familiarity with production management tools and systems is preferred.
• Experience with Concur, SNAP, and/or SAP is a plus.
• Ability and willingness to travel and work flexible hours, including evenings and weekends, based on production schedules.
• Bachelor's degree in Broadcast Communications, Media Studies, Operations Management, or a related field preferred, or relevant professional experience.

You'll also bring Versant's How We Do It behaviors to your work: Trust in handling sensitive information and following through on commitments; Teamwork in collaborating across production, technical, finance, and vendor teams; Transparency through clear, timely communication; Agility when priorities, schedules, and production needs change; and Entrepreneurial Spirit by anticipating challenges, taking initiative, and finding practical solutions that move the work forward.

Bonus points: Experience supporting remote or live-event productions, familiarity with production technology and equipment workflows, and a track record of solving logistical challenges under tight timelines.

Additional Information

As part of our selection process, external candidates may be required to attend an in-person interview with a VERSANT Media employee at one of our locations prior to a hiring decision.

VERSANT Media is not accepting unsolicited assistance from search firms for this employment opportunity. All resumes submitted by search firms to any employee at VERSANT via-email, the Internet, or in any form and/or method without a valid written Statement of Work in place for this position from VERSANT's Talent Acquisition team will be deemed the sole property of VERSANT. No fee will be paid in the event the candidate is hired by VERSANT as a result of the referral or through other means.