Live Entertainment Coordinator

This is a Full Time Job

Coordinator, Live Entertainment

Company Description

Job Description

Position Overview:

The Live Entertainment team at Versant Media develops, produces, and executes innovative live programming across our diverse portfolio of brands, including USA Network, Oxygen True Crime, E! Entertainment, SyFy, Golf Channel, Fandango, and more. From tentpole specials and red-carpet events to live talk shows and sports-adjacent programming, the team plays a key role in shaping the company's live content strategy.

We are seeking a highly motivated Coordinator to serve as a key member of the Live Entertainment team, partnering with internal stakeholders and external producers, agencies, talent representatives, and production partners to support the development and execution of live programming. This position offers exposure to the full lifecycle of live programming and an opportunity to grow within the entertainment industry.

Responsibilities
• Maintain department development and production tracking documents, ensuring projects, deliverables, timelines, and key milestones remain organized and up to date.
• Manage the intake, organization, tracking, and distribution of incoming development pitches while maintaining the department's development pipeline and ensuring timely follow-up.
• Support internal initiatives by gathering data, conducting research, and creating decks, presentations, and other materials for executives.
• Provide off-site support to executives both remotely and on location during live productions, premieres, red carpets, and other events (some travel required).
• Maintain research and development calendars, tracking upcoming entertainment, sports, pop culture, and talent opportunities that may inform the department's programming strategy.
• Keep current and record relevant industry and talent news to inform strategy and development.
• Contribute original programming ideas and participate in the creative development of live entertainment concepts, including researching talent, formats, and cultural moments that can inform the department's development slate.
• Support live productions by coordinating talent logistics, managing talent movements, and serving as a talent wrangler during live broadcasts, premieres, red carpets, and special events.
• Provide comprehensive administrative support to the SVP and VP of Live Entertainment, including phone management, scheduling, meeting coordination, expense reporting, filing, and arranging travel.

Qualifications

Basic Requirements
• 2 years of experience supporting a high-profile executive/desk (managing calendars, travel, expenses, and administrative tasks), ideally within the entertainment industry.
• Background in production or production-related work (television, live events, specials, or digital content).
• Strong proficiency in MS Excel, PowerPoint, Word, and Outlook.
• Must be willing to work on-site in New York City.
• Must be willing to travel for work-related business as needed.
• Must have unrestricted work authorization to work in the United States.
• Prior experience working on live entertainment, events, or studio/network productions a plus.

Desired Characteristics
• Strong creative instincts with the ability to identify emerging trends, talent, and cultural moments that can inspire compelling live programming.
• Interest in live entertainment and a desire to build a career in television/media production.
• Exceptional written and verbal communication skills; strong interpersonal skills.
• Ability to successfully multi-task, prioritize, and meet deadlines in a fast-paced environment.
• Problem-solver with initiative; detail-oriented, resourceful, and highly organized.
• Approachable, friendly demeanor in dealing with executives, employees, vendors, and customers and skilled at developing relationships and working with a variety of personalities.
• Professional demeanor with sound judgment, integrity, and discretion when handling confidential information.

Additional Information
• Hybrid: This position has been designated as hybrid, generally contributing from the office a minimum of three days per week.

Additional Information

As part of our selection process, external candidates may be required to attend an in-person interview with a VERSANT Media employee at one of our locations prior to a hiring decision. VERSANT Media is committed to fair and equitable compensation practices. We include a good faith pay range for each position to comply with applicable state and local pay transparency laws and to promote equity across our organization. Actual compensation will be based on factors such as the candidate's skills, qualifications, experience, and location and may include additional forms of compensation and benefits such as health insurance, retirement plans, paid time off, etc.

VERSANT Media is not accepting unsolicited assistance from search firms for this employment opportunity. All resumes submitted by search firms to any employee at VERSANT via-email, the Internet, or in any form and/or method without a valid written Statement of Work in place for this position from VERSANT's Talent Acquisition team will be deemed the sole property of VERSANT. No fee will be paid in the event the candidate is hired by VERSANT as a result of the referral or through other means.