Executive Assistant to Comedy Manager

Full Time Job
Job Title: Executive Assistant to Comedy Manager
Location: New York, NY
Company: Vector Management
Timing: Immediate, In-Person 4 days per week, 1 day remote
Pay: $28-$31/Hr - ($58,000 - $65,000 Annually)

Summary:
NYC office of artist management firm seeking a dynamic executive assistant for Comedy Manager to handle logistics and navigate a demanding, fast-paced environment. Executive assistant will interface with artists, industry contacts, and third-party consultants, as well as assist with internal communication and workflow between artist roster, client partners, and internal cross-functional marketing team.

Job Responsibilities:
-Anticipate the needs of Comedy Manager to make sure all work materials are available for a successful work day (ex. agendas for meetings/calls prepared, approved and printed ahead of time…)
-Manage calendar, including the coordination and scheduling of executive meetings via conference call, virtual or in person, which requires interaction with both internal and external executives and assistants
-Liaise and coordinate with vendors and service providers
-Arrange itineraries and oversee booking of global travel - air, hotel, ground transportation, reservations, meetings and any special needs
-Act as a liaison between executive and various business guests, industry executives, managers, etc.
-Coordinate in-office accommodation for guests
-Track key deliverables during project and tour cycles
-Review and file invoices, update budgets/spreadsheets, and handle payment tracking and data entry
-Compile and submit expense reports
-Lead day-to-day office management - IT support, monitor office supplies
-Prepare accurate, high-quality presentation materials as needed
-Assist with department and company event planning and facilitation
-Assist with special projects and research/compile information as needed

Job Qualifications:
-Minimum of 2-3 years of experience in an administrative role within a fast-paced and time-sensitive environment 
-Bachelor's degree required
-Strong passion in comedy, television, and overall entertainment business
-Superior organizational and time management skills with emphasis on attention to detail
-Excellent verbal and written communications, interpersonal skills and phone/email demeanor
-Fluent in task management, office suite and business communication software and applications (including but not limited to Zoom, Monday, iMessage, WhatsApp, Microsoft Office, Google Drive/Apps, Dropbox, DocuSign);
-Basic knowledge of graphic design and video editing
-Understanding of how to navigate airline, travel & accommodations platforms, customer loyalty programs, customer service communications, etc;
-Demonstrated ability to think creatively, three-dimensionally and problem-solve
-Ability to independently carry-out multiple tasks from start-to-finish with the aptitude to anticipate and prioritize
-Understanding for how to create effective systems, streamline processes and maximize efficiency
-Quick learner, able to retain important information such as names, dates, or ongoing priorities for quick recall and context
-Solid work ethic and team player; highly accountable, self-motivated, pro-active, responsive and resilient 
-Maintain confidentiality of Vector Management business and its artists.
-COVID-19 vaccination will be required for this position subject to legally valid