Executive Assistant - Media & Marketing
Vandal LAWest Hollywood, CA
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Part Time Job
Production media boutique representing multidisciplinary talent, creating premium content across all platforms. The company represents multiple directors with varying portfolios and talent.
Seeking a seasoned assistant with experience in commercial, music video, and photography content library management.
This is a remote job with occasional in office work as needed. This position reports to the Executive Producer.
Organize all media for the company
Manage our current platform of all directors work
Work directly with sales reps daily to make showreels for directors
Create and compile media for mailchimp mailer to go out weekly
Report to head of sales for marketing campaigns
Create weekly internal mailer to go out company wide
Reach out to directors to check their availability
Manage company calendar - send calendar invites
Organize zoom calls
Send out meeting agenda for zoom calls to clients and directors
Be the point person for directors to contact in relation to the job -
Make job folder to hand off to head of production
Update mail chip weekly with new agency producers names
Get call sheets at the end of every job and add agency and clients into our data base
Make gift baskets for clients
Set up appointments with lawyers - agents - film directors - managers - in Hollywood to get more talent on our roster
Track current trends of celebrity driven commercials and bring to the sales team and myself
Do simple runs to the bank to deposit checks or cash petty cash checks
Send out gifts to clients and directors after each job
Order vandal collateral sweatshirts - branded note books - water bottles etc for clients
Make list of treatment writers - visual designers - organize by ability comedy - fashion - cars
Get boards to treatment writer - supervise treatment process - proofread treatment work with director to create concepts
Self-starting independent problem solver.
Experience using Slate, Simian, or other video content platforms.
Experience using storage services such as Dropbox or Google Drive.
Experience using Adobe Acrobat, Adobe PRO DC
1+ years of video content library management experience.
1+ years of entertainment production experience.
Reliable transportation for Executive Producer office tasks.