Administrative Support

This is a Full Time Job

Job Overview

V10 Entertainment seeks Administrative Support to provide administrative support, primarily for leadership team in the tasks of travel planning, calendar management, meeting coordination including meals (lunch runs, working lunches), expense report preparation, and assist in communications as needed. Backup for presentations and documentation and development. Will work closely with other coordinators.

This is a fulltime, on-site position in West LA.

Key Responsibilities

• Scheduling & Coordination: Managing calendars, scheduling meetings and appointments, launching virtual meetings, coordinating travel arrangements, meal runs, and arranging conferences, townhalls.
• Communication: Responding and following up to phone calls, composing emails and documentation.
• Record & Information Management: Creating and maintaining electronic filing systems, managing databases, spreadsheets, and ensuring proper documentation.
• Document Preparation: Typing, editing, and proofreading documents, reports, memos, and presentations. Logging and submitting expense reports in expense management system.
• Support & Assistance: Providing general assistance to leadership, greeting visitors, and collaborating with other departments to ensure smooth workflows. Provide backup to reception desk, if necessary.
• Office Management: Maintaining office supplies, snacks, and ensuring equipment is functioning properly for executive team; coordination with IT or other administrative roles as needed.
• Other related duties as assigned that may include supporting others when out of office, projects, job training others on tasks or equipment, etc. These functions are not all inclusive and not intended to cover all possible functions.

We What We Need

• Experience as an office coordinator or administrative support preferably in entertainment-related business
• Some experience in media, entertainment, finance or combination
• Some knowledge of TV, film, or media industry
• Knowledge of the English language and structure, content and context including rules of composition and grammar
• Knowledge to provide service including needs assessment, quality, and evaluation of satisfaction
• Knowledge in using Google Workspace and Microsoft Office
• Knowledge how to get information whether observation, receiving or obtaining it
• Active listening skills to give full attention to what other people are saying and understand points being made, including asking questions as needed but not interrupting at inappropriate times.
• Organization skills
• Writing skills to communicate effectively for the needs of the audience so others will understand
• Reading comprehension to understand work-related documents
• Speaking skills to convey information effectively and so that others will understand
• Service Oriented skills to actively look for ways to help others
• Ability to work in a fast-paced and dynamic environment.
• Ability to maintain confidentiality
• Ability to listen to and understand information and ideas presented through spoken words and sentences.
• Ability to multi-task and move from activity to activity as needed
• Ability to prioritize work after evaluation of needs
• Ability to build relationships inside and outside of organization that are constructive and cooperative including maintaining over time
• Ability to work with others at all levels of an organization

• Role works generally in office and indoors in an office setting that is environmentally controlled; time spent sitting or stationary at work area with laptop and walking around office including going up and down a set of indoor stairs, and time spend using hands are continually or almost continually. Some local travel using own transportation may be needed to arrive timely.