IT Administrative Assistant / Project Coordinator

This is a Full Time Job

A highly organized individual and an excellent communicator whose primary responsibility is assisting
with a range of projects that include research, planning, management, scheduling of timelines,
deliverables and budget while also providing critical administrative support for certain aspects of IT. A
high degree of adaptability is required to navigate the dynamic needs and activities of each department
while also having the innate ability to operate confidentially and independently as certain
responsibilities, including overall responsibility for projects, may increase over time.

All full-time and part-time employees of the Utah Jazz are required to be fully vaccinated (fully vaccinated is defined as two weeks after your final dose). Mandatory vaccinations support our commitment to making our workplace and public facilities as safe and welcoming as possible. Reasonable accommodations will be made for individuals who are not able to get the vaccine due to qualifying personal, medical or religious reasons.

DUTIES & RESPONSIBILITIES:
• Provides confidential administrative support to the SVP to include receiving and screening calls,
scheduling, preparing confidential correspondence and handling special projects as assigned.
• Interacts with senior management internally & externally.
• Organizes and maintains a file system; filing correspondence and other records as needed.
• Facilitates scope management, schedules & budgets for assigned projects.
• Executes project work plans: revising as necessary to drive projects to completion.
• Coordinates and manages project resources.
• Manages, reviews and presents deliverables.
• Conducts research, compiles data and produces statistical reports.
• Develops a comprehensive knowledge and understanding of the mission and business activities
of the Utah Jazz to identify problems and their prevention.
• Works with senior staff to coordinate the services of outside contractors in IT when necessary.
• Identifies areas for improvement and growth and presents opportunities to the SVP.
• Records meeting notes and follows up on action items.
• Assists with invoicing and expense reports as needed.
• Facilitates scope management, schedules and budgets for all assigned projects.
• Executes project work plans; revises as necessary to drive projects to completion.
• Coordinates and manages project resources and contract staffing.
• Coordinates and facilitates project team meetings and activities.
• Manages and reviews deliverables; presents deliverables and project updates to SVP.
• Identifies areas for project improvement and growth and presents such opportunities to the SVP
and/or their designee.
• Conducts research, compiles and types statistical reports.
• Presents data to internal and external groups of the Utah Jazz on behalf of the IT department.
• Embrace a culture of inclusion and diversity where guests and team members feel welcomed,
valued, and heard
• Enrich lives by creating winning experiences and timeless memories
• Operate with an emphasis on safety for employees, teams, and guests
• Other duties as assigned

COMPETENCIES:
• Communicates effectively - Develops and delivers multi-mode communications that convey a
clear understanding of the unique needs of different audiences
• Ensures accountability – Holds self and others accountable to meet commitments
• Drives results – Consistently achieves results, even under tough circumstances
• Collaborates - Builds partnerships and works collaboratively with others to meet shared
objectives.

QUALIFICATIONS:
• Bachelor's degree preferred with 2-3 years experience supporting management.
• A highly organized professional, capable of handling complex situations and discreet handling of
confidential information.
• Excellent verbal and written communication skills.
• Proficient with all Google products, particularly Google Docs, Sheets and Slides, JIRA, and willing
to learn and use other systems.
• Individual should be energetic and focused with a take-charge, get-it-done personality.
• Positive and collaborative working-style is a must, with a proven ability to multitask, prioritize
and meet deadlines.
• A high degree of flexibility.

PHYSICAL DEMANDS:
• This person must be able to communicate and express themselves both written and verbally.
• This person must be able to observe, inspect, estimate and assess.
• This person must be able to sit, stand, bend, walk, and climb stairs for long periods of time.
• This person must be able to lift 20 lbs.

The Smith Entertainment Group provides equal employment opportunities to all employees and applicants for
employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age,
sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or
expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and
conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer,
leaves of absence, compensation, and training.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job
application or interview process, to perform essential job functions, and to receive other benefits and privileges of
employment. Please contact us to request accommodation.

Note: The need may arise to revise, supplement, or rescind portions of this job description, and SEG reserves the
right to do so at any time. Employees shall be required to meet the qualifications and perform the duties of any
revised job description.