Financial Specialist (Administrative Specialist)

Full Time Job
Posting Category: Information Technology, Financial, Accounting
Work Location: US - Los Angeles, CA
UCLA Title: Financial Specialist (ADMINISTRATIVE SPECIALIST)
Job #: 30321
Work Hours: 8 A.M. to 5 P.M.
Job Type: Full-Time, Career
Target Salary Range: $20.89 - $27.69 hourly, depending on experience
Bargaining Unit: 99-Policy Covered
Posted Date: May 17, 2019

Job Responsibilities
Under the supervision of the Director of Housing and Hospitality Services Information Technology and Student Technology Center (STC) Operations the HHS IT Financial Specialist (Admin Specialist) is responsible for the day-to-day support of administrative functions within the department. Major duties may include purchasing, invoicing, reconciling general ledger, departmental chargeback, month-end GL, year-end GL, training and oversight of student cashiers, help desk operation, and inventory management. The position will be responsible for tracking and managing inventory equipment for HHS IT and STC including issuance, physical inventory, spot checks, and disposal of electronic equipment, manage the mobile devices inventory for HHS including, but not limited to, ordering of new equipment, tracking of issuance and return, maintenance of the Housing contacts list, and other related duties. The HHS IT Admin Specialist is assigned various tasks and projects which he/she leads and/or participates.

Work will be monitored through scheduled meetings, client feedback on support and service, written annual evaluations, and progress reports. Incumbent will focus on one of three areas (help desk, purchasing or inventory management) with the expectation of cross functionality within the two remaining areas.

The targeted hourly range for this position is $20.89 - $27.69, dependent on relevant work experience.

Job Qualifications
Interpersonal skills sufficient to interact effectively and tactfully in a high volume, public contact setting with students, staff faculty, conference attendees, and other campus guests. Required

Demonstrated ability to analyze data, evaluate programs and procedures, interpret information in order to convey consequences and recommend courses of action; demonstrated knowledge of accounting principles with the ability to perform accounting transactions: prepare budgets, monitor expenditures, invoicing, and account for costs. Required

Ability to speak on a one-on-one basis using correct grammar and appropriate vocabulary with persons of various social, cultural, economic and educational backgrounds to provide information and to explain procedures effectively. Required

Ability to proofread, edit, compose written materials using correct grammar, spelling and punctuation and mathematical formulas. Required

Skill in working independently and following through on assignments with minimal direction and supervision. Required

Ability to perform duties independently and with a great degree of accuracy, meeting established deadlines, working effectively under continual interruptions and heavy workload. Required

Ability to exercise good judgment in directing customers to the appropriate source of assistance. Required

Ability to supervise others, lead by example, and coordinate the efforts of multiple individuals working different shifts. Required

Math skill sufficient to quickly and accurately calculate fees, count change and reconcile moneys with backup documentation. Ability to use logic and analytical skills to produce precise cash reports. Required

Demonstrated organizational skills to systematically arrange forms, reports, files, and information into groups or categories. Required

Skills in observing and analyzing cashiering policies and procedures in a variety of different situations and activities; working knowledge of systems, both manual and data processing. Required

Ability to lift computers and packages weighing up to 35 pounds (assistance can be provided if necessary). Required

Skill in working with numbers, the conceptualization of data to a logical report format, and the compilation of accurate financial reports while demonstrating the ability to perform mathematical computation. Required

Ability to use discretion in an environment handling sensitive and confidential information. Required

Demonstrated knowledge of databases, spreadsheets, and related tools to perform queries and reports, extract data, and analyze information. Required

Knowledge of PAC, BruinBuy, Kronos and other Web Applications as applicable. Can be trained

Demonstrated and well developed working knowledge and skill in the use of various software applications and operating systems including Microsoft Word, Excel, PowerPoint, Outlook, and Access. Required

Ability to work flexible schedules, including weekends and evenings if necessary. Required

Working knowledge of proper shipping and receiving procedures. Required

Working knowledge of proper inventory management procedures. Required

Working knowledge of proper record keeping practices and procedures. Required

Benefits
UCLA offers a comprehensive benefits package, including an average of three weeks of vacation per year; an average of 12 days sick leave per year; 13 paid holidays per year; health, dental and optical benefits; life insurance; disability insurance; the University of California Retirement Plan; various voluntary UC Savings Plans. There are also special programs and privileges available, such as accessibility to cultural and recreational programs, athletic events, the University Credit Union, and much more!

The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.