Stage Production Assistant (Non-Union)

Position Summary
The Stage Production Assistant (PA) is an entry-level role that provides administrative, operational, and logistical support to production teams. This position assists producers, production management, cast, crew, and various departments to help ensure production activities run efficiently and smoothly. The ideal candidate is highly organized, detail-oriented, adaptable, and eager to learn all aspects of television production.

Essential Responsibilities
Production & Administrative Support
• Assist with daily production operations and administrative tasks.
• Distribute production documents, schedules, call sheets, and other materials.
• Maintain organized production files, reports, logs, and records.
• Assist with data entry, tracking, and production-related correspondence.
• Answer phones, monitor shared inboxes, and relay messages as needed.
• Coordinate office supplies, catering, meal orders, and other production needs.

Production Operations & Logistics
• Support the coordination of cast, crew, vendors, and visitors.
• Assist with production set-up, wrap and day-to-day operational needs.
• Run production-related errands
• Assist with transportation of materials, equipment, and supplies.
• Help manage inventory, office equipment, and production resources.
• Assist with gathering information and resolving routine production issues.

On-Set & Field Support
• Assist production staff with on-set logistics and coordination.
• Help maintain a safe, organized, and professional work environment.
• Support talent and crew movements as directed by production leadership.
• Distribute and track communication devices/radios and production materials.
• Monitor production activities and escalate concerns or operational needs as appropriate.

Communication & Team Collaboration
• Serve as a professional point of contact for production team members.
• Communicate effectively with multiple departments and stakeholders.
• Demonstrate flexibility and responsiveness in a fast-paced, deadline-driven environment.
• Support changing business and production priorities as required.

Qualifications
Required
• High school diploma or GED.
• Valid driver's license and satisfactory driving record if in a driving role.
• Strong organizational and administrative skills.
• Excellent written and verbal communication skills.
• Strong attention to detail and follow-through.
• Ability to manage multiple priorities in a fast-paced environment.
• Ability to maintain confidentiality and exercise sound judgment.
• Must be willing to work in Universal City, CA.
• Ability to work flexible hours, including evenings, weekends, holidays, and extended production schedules as needed.
• If office based, having basic proficiency with Microsoft Office Suite and other business applications.

Preferred
• Prior experience in television, film, live events, theater, or other production environments.
• Familiarity with production terminology, call sheets, production reports, and scheduling processes.

Key Competencies
• Ownership and accountability
• Attention to detail
• Professional communication
• Problem-solving and resourcefulness
• Adaptability and flexibility
• Team collaboration
• Time management and prioritization
• Customer service mindset
• Initiative and willingness to learn

Physical Requirements
• Ability to remain standing or walking for extended periods.
• Ability to lift and carry production materials and equipment generally <25 pounds within established safety guidelines.
• Ability to work indoors and outdoors in varying production environments and weather conditions.
• Ability to travel locally as required by production needs.