Executive Assistant to Executive Vice President & Marketing Director

This is a Full Time Job

The Executive Assistant supports all day-to-day activities of the Executive Vice President & Marketing Director. This globally focused role includes managing schedules, coordinating meetings, and handling complex travel arrangements. Responsibilities also include preparing presentations, tracking key action items, and serving as a direct liaison with senior-level stakeholders both internally and externally across international territories.

Here you can:
• Manage complex schedules and coordinate meetings with internal and external stakeholders across multiple time zones, often balancing the strict demands of high-level filmmakers and studio executives while anticipating conflicts in advance
• Build and manage agendas, logistics, and presentations for meetings, conferences, and events; maintain organized recordkeeping and filing systems for all work
• Establish and maintain positive relationships with internal partners and key external clients
• Prepare and process P-card and expense reports in accordance with divisional travel policy guidelines; ensure timely submission of expenses using current electronic payment systems
• Coordinate detailed travel schedules and arrangements, including the collection of required travel documentation
• Organize department-wide screenings by confirming format, logistics, and attendee lists to ensure a smooth end-to-end process
• Provide support to other department members as needed and serve as backup for the President and the distribution team

Qualifications

Here you will:
• 3 years of experience supporting a senior level executive
• Proficient in Microsoft Word, Outlook, PowerPoint, Teams, and Excel
• Willingness to work evenings and weekends with short notice and be flexible with hours
• Willingness to travel internationally if required

What we'll look for:
• An expert communicator with the ability to communicate with all levels, especially senior executives – able to follow up on meeting action points and communicate these to direct reports
• Experience with advanced international travel bookings and able to navigate meticulous itineraries and demands abroad
• Ability to truly multi-task, prioritize and be flexible is essential in a fast paced and highly pressured environment
• Ability to work with confidential and sensitive information with absolute discretion
• Experience of corporate events, restaurant knowledge etc.
• Exceptional attention to detail – this really is a key skill required; meticulous and detailed oriented candidates
• Confident and proactive style with maturity and presence commensurate with the profile of the position and the organization
• Ability to think globally whilst respecting cultural norms and accommodating local demands and requirements
• Ability to work independently and show a very strong sense of initiative and intuition
• Robust work ethic and ability to calmly handle the demands of the role
• Demonstrable senior EA experience: a truly committed individual who has experience of supporting a manager across different time zones
• Demonstrate initiative by confidently self-starting improvements to office procedures, reports and processes and requires minimal supervision
• Excellent organizational, analytical and administrative skills, together with developed interpersonal skills, telephone manner and attention to detail
• Fluent in foreign language(s) is a plus

Hybrid: This position has been designated as hybrid, generally contributing from the office a minimum of three days per week.